Executive Assistant

Design To Delivery Inc (D2DInc) is a minority-owned, woman-owned small business. Founded in 2001 and headquartered in Bethesda, Maryland, D2DInc provides services to public-sector organizations in the areas of acquisition and procurement support, contract administration and closeout, development and administration of small business outreach programs, training, administrative support, and marketing communications materials. Our customers include civilian and defense federal government agencies.

Design To Delivery Inc is looking for an Executive Assistant to support Division Managers within the Contracts Department at NSWC Crane, IN. The qualified individual will be customer-focused and team-oriented with the ability to work independently.

JOB DESCRIPTION

Duties to be carried out include, but are not limited to:

• Coordinate department meetings, appointments and schedules
• Maintain reservation of conference rooms
• Prepare and process travel orders using the Defense Travel System (DTS)
• Prepare and process training requests
• Develop and maintain SharePoint sites
• Prepare and track correspondence such as memos, reports and letters IAW the Navy
• Correspondence Manual
• Provide functional and administrative support for presentations and data calls
• Assist in gathering and analyzing data to support metrics and data calls
• Consolidate department weekly highlights
• Track the acquisition of supplies
• Provide other administrative duties as required

QUALIFICATIONS

• Must be a U.S. Citizen
• Ability to obtain a security clearance
• Must have a Bachelor’s degree in business, finance, or equivalent field
• Proficiency in MS Office products to include Word, Excel, Access, SharePoint, PowerPoint, OneNote and Publisher
• Intermediate Knowledge of MS Access databases preferred
• Must have strong verbal communication skills and the ability to work independently and collaboratively
• Ability to interact professionally exhibiting decorum and discretion at all times
• Individual must be self-motivated, a fast learner and able to complete tasks with minimal direction and supervision

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