Executive Assistant

Job Purpose: The purpose of the job is to ensure smooth running of the Department by handling all administrative responsibilities and providing full secretarial services. - Requires being fully conversant with the activities of the Department in order to liaise with, on behalf of the Manager, with the senior section heads and Departments. - Receives and assesses incoming mail and, as appropriate, responds directly on routine matters, re-directs or puts forward to the Manager, where necessary obtaining supporting information. - Provides secretarial services to the Manager by attending to routine administrative paper work. - Deals with incoming telephone calls referring to the executive only where essential and acts as a focal point and filter for visitors. - Manages the diary and schedules appointment, coordinates travel and accommodation arrangements. - Undertakes a variety of special projects, involving internal and external research and liaison, on behalf of and within guidelines provided by the Manager. - Handles the invoicing and accounting matters of the Department. Assists with the preparation of the Department's budgets. Arranges for vetting, approval, payment and receipt of all bills. - Takes care of the acquisition, maintenance and replacement of office assets and equipment. - Management and administration of the time and attendance system across the US, and handling the New York office compliance (i.e posters mandated by law) - Ensuring office is hygienic, well maintained and well stocked amongst other things
Qualifications & Experience: Minimum 5 years experience in an administrative capacity to a senior Manager in a medium or large size company with strong administrative skills. Must be fully competent in MS Office applications. Must have a high degree of fluency in spoken and written English, a pleasant telephone manner and the ability to prioritise work. **This position will be required to be in office at our Manhattan location**
Salary & Benefits: Join us in a management role and enjoy an attractive tax-free salary. On top of our generous travel benefits, including discounted flights and hotel stays around the world, this managerial role also has an excellent leave and healthcare package. That’s on top of transport benefits, life insurance and more.