Executive Assistant

Overview: Title: Executive Assistant
Department/Discipline: Administration
Location: New York
Responsibilities:

• Manage a schedule flawlessly by maintaining an organized, up-to-date calendar and resolving conflicts efficiently, taking care to manage the needs of multiple stakeholders
• Acts as the “gatekeeper” facilitating communication between senior leadership team, employees, and other senior leaders across all agencies
• Manage travel and meeting arrangements by organizing logistics and liaising with key stakeholders and travel resources to confirm schedules and/or itineraries
• Provide personalized and quality customer service to key stakeholders, by screening and prioritizing incoming information, recommending actions to resolve requests and referring stakeholders to appropriate employees or departments as required
• Manage directly or help facilitate agency activities, including but not limited to budgets in Excel, Keynote and PowerPoint presentations, and monthly department meetings
• Manage special projects as assigned by establishing objectives and milestones, defining resources, and coordinating work plans
• Perform general administrative duties ensuring smooth day-to-day operations
• Provide a positive environment by modeling company values and influencing others to behave according to our company’s culture

Qualifications and Experience:

• Bachelor’s degree and/or minimum of 5 years of executive assistant experience
• Superior verbal and written communication skills
• Willingness to assist in writing business and/or client related documents
• A familiarity with Keynote
• Proficient in Microsoft Office
• Appropriately prioritize assigned tasks to ensure timely goal achievement
• Quickly change direction when working on multiple projects
• Excellent organizational skills and attention to detail
• A keen interest in learning, growing, and potentially expanding into new and different roles within the organization

Key skills and needs:

• Excellent verbal and written skills
• Speed and agility with Keynote and Powerpoint important, as is a good eye for design
• The more confident, self-directed, fast-learning, and initiative-taking the candidate is, the more likely they are to succeed
• Eagerness to ask questions, do some digging, and partner with others to solve problems or accomplish tasks required
• Polished, crisp, cheerful, professional, and service-oriented demeanor is important
• Desire to grow within the network

Omnicom Health Group is committed to hiring and developing exceptional talent. We agree that talent is equally distributed, and we’re focused on developing diverse teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you.