Executive Assistant

Elite Sports Medicine + Orthopedics is looking for a highly professional and highly efficient Executive Assistant. The Executive Assistant will organize and manage various tasks to clear the path for the CEO of Elite Sports Medicine + Orthopedics.

MINIMUM ESSENTIAL JOB REQUIREMENTS

• Calendar Management & Ownership
• Ensure CEO runs on time
• Send reminders for meetings
• Schedule and reschedule meetings
• Meeting Coordination
• Schedule meetings
• Set up A/V equipment
• Coordinate meals
• Prepare PowerPoint and meeting materials
• Format meeting notes (after meeting)
• Meeting Preparation & Follow Up
• Allot sufficient preparation time in-advance of all meetings
• Make relevant notes available in-advance of all meetings
• Ensure notes are documented and filed accurately and promptly
• Task & Project Support
• Ninety EOS software support
• Project and task support, as directed and requested
• Administrative tasks
• Receipt documentation
• Personal mail and delivery
• Personal Assisting
• Coordinate and schedule travel plans
• Make purchases as directed
• Coordinate personal meals
• Procure office supplies
• Schedule personal appointments
• Other responsibilities include but are not limited to:
• Stock conference room, doctor’s and pod refrigerators, and coffee bar in doctors’ area daily or more frequently as needed
• Post physical schedules for conference rooms daily
• Monitor Shared Spaces Inbox
• Check Administration fax folder
• Create and maintain Executive Assistant Playbook

Qualifications
KNOWLEDGE, SKILL AND COMPETENCY REQUIREMENTS

• Four-year college degree preferred
• 3-5 years’ experience as an Executive Assistant preferred, healthcare experience a plus
• Ability to maintain confidentiality of records and information
• Superior organizational skills
• Exhibit superior communication skills (verbal and written), including excellent and timely follow up across a variety of key contributors, including physicians and other professionals and leaders
• Word processing and data entry skills, particularly superior attention to detail
• Ability to prioritize tasks and manage time with a sense of urgency
• Proactive approach to problem solving and the requirements of the position
• Ability to meet tight deadlines and multitask
• Adherence to all company policies and procedures

Job Type: Full-time