Executive Assistant

Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Are you someone that consistently goes above-and-beyond to do a great job and to deliver great customer service? Do you have real estate support experience or are looking to enter the exciting world of real estate? Have you excelled in a "high detail and high production" administrative role? If so, keep reading! We should probably talk!

Executive Assistant needed for a top-ranking Residential Real Estate Team in the Minnetonka/West Metro area. With the help of this individual, agents are freed up to focus more on selling Real Estate and much less on the back-end/daily administrative tasks. We are looking for an exceptional candidate who is willing to go above and beyond - just like other members of this tenured, highly productive, and well respected Team. The ideal candidate will possess a background in Real Estate; however, this is not a requirement. Candidate should have a proven track record of consistently executing, creating and implementing systems, and procedures in an office atmosphere. This person will have a strong sense of urgency and must enjoy "to-do lists". The ideal candidate will work well with minimal supervision, gradually taking on more responsibility within the team.

Compensation

• Salary Range of $60,000 - $80,000
• 401k match & Group HSA Health Insurance Plan - eligible after 90 day period
• Paid Time Off (PTO)
• Bonuses - Considered after a 90-day period

$60,000 - $80,000

This person's primary responsibilities include, but are not limited to:

• Assisting and supporting the owner in multiple real estate related businesses as well as personal areas needing
• assistance.
• Assisting and supporting multiple Agents with whatever they need.
• Assisting clients and helping them to have an extraordinary experience: This includes helping clients through the closing process, as well as executing the team's client & referral gifting process on all files.
• Requesting reviews and testimonials.
• Assisting in the planning and execution of quarterly client appreciation events.
• Maintaining current database, listing & transaction management, and post-close systems and checklists
• .Marketing of Listings, Business, and Team.
• Acting as the liaison between the transaction management team and agents/owners/brokerage/clients.
• Maintaining "executive summary" spreadsheets and reports, ensuring data accuracy, and communicating data with owners.
• Screening and directing phone calls; distributing correspondence, maintaining physical & digital organizational systems.
• Handling requests and queries appropriately.
• Scheduling meetings and appointments.
• Managing day-to-day office operations.
• Lead Management Assistance.
• Hiring, training, & onboarding new agents (Including facilitating new agent shadowing activities).
• Supporting agents and maintaining clean systems for effective and efficient lead generation activities.
• Keeping Team Operations Manual up to date.
• Schedule weekly team meeting and facilitating as requested.
• Constantly reviewing and developing systems to improve both efficiency, bottom line, and customer service experience.
• This person will LOVE spending a great deal of their time inside their checklists and will love paperwork.

• Outstanding organizational and time management skills; strong attention to detail.
• Tech savvy; up-to-date with latest office applications; proficient in Microsoft Office and Google platforms; able to quickly learn & adapt to multiple real estate tech platforms
• Ability to multitask and prioritize daily workload.
• Positive, team-oriented attitude; excellent verbal and written communications skills. Excellent rapport building and non-verbal communication skills are also very important.
• Strong problem solving abilities.
• Discretion and confidentiality.
• Must have reliable personal transportation.
• College degree and social media experience preferred.
• Candidate must be willing to obtain a real estate license (Agent will reimburse).
• Must be able to deal with strong personalities.
• This person must have a CAN and WILL DO attitude. This person will do anything and everything they need to in order to free their Agents up to sell.
• Willing to grow with company; desire for longevity in the role and on the team

Our Beliefs

Win-Win: or no deal

Integrity: do the right thing

Customers: always come first

Commitment: in all things

Communication: seek first to understand

Creativity: ideas before results

Teamwork: together everyone achieves more

Trust: starts with honesty

Equity: opportunities for all

Success: results through people