Executive Assistant

AGC Biologics is a leading global Contract Development and Manufacturing Organization, with a deep commitment to improving life quality by bringing new biopharmaceuticals to market. Because of our dedication to building and empowering our internal teams, AGC Biologics is an innovative leader in the industry with an extensive network of cGMP facilities in the US, Europe and Asia. As such, we deliver a deep expertise, dynamic solutions and technologies, as well as customized services for the scale-up and cGMP manufacturing of protein-based therapeutics. We forge exceptionally strong partnerships with our clients, and we never lose sight of our pledge to deliver a reliable and compliant drug substance supply. Right. On Time. For more information, visit www.agcbio.com .

SUMMARY:

The Executive Assistant provides support to the senior Executive team. The ideal candidate is someone who can navigate and change directions quickly within a fast-paced environment and can embrace a challenge head on with confidence, a calm sense of urgency, and a positive attitude. Strong communication skill are essential to success.

PRINCIPAL RESPONSIBILITIES:

• Support 3 senior executives with full calendar support; provide back up to other Executive Assistants.
  • Maintain calendars to ensure the daily schedule is fully in order, rooms booked as needed, etc.
  • Manage meeting logistics and team support.
  • Email management support
  • Prioritize and respond appropriately to all meeting requests in alignment with executive priorities.
  • Ensure all meeting preparation materials are ready as requested.
• Travel Planning – Domestic and International
  • Book and manage travel for senior executives and maintain up-to-date travel schedule, manage travel and entertainment expenses.
  • Manage travelling logistics (flights, hotels, transportation, meeting rooms, meals, participants, admission tickets)
• Business Operations Management
  • Provide professional and intelligent customer service to the whole team. Order daily lunches.
  • Prepare reports and presentations.
  • Assist with client visit site activities
  • Attend team meetings as requested and assist in taking notes and action items.
• Executive and Corporate meeting planning and coordination
  • Board meeting preparation and including logistics and Board books.
  • Coordinate team offsite events
  • Plan and coordinate corporate meetings.

KNOWLEDGE, SKILLS & ABILITIES:

• Excellent communication, organizational and analytical skills along with the ability to work independently.
• Ability to maintain confidentiality and work well with senior management.
• Strong problem solving skills, attention to detail, with the ability to work effectively under pressure and within short time constraints
• Must be comfortable operating with ambiguity and changing direction in rapid response to a fluctuating work environment
• Ability to prioritize multiple projects with a dynamically changing workload.
• Resourcefulness
• Demonstrated ability to prioritize while multi-tasking with the ability to maintain flexibility in the performance of the job responsibilities.
• Demonstrated desire and ability to remove barriers to ensure success.
• Must be highly detail-oriented, have strong multi-tasking skills, and practice consistent and timely follow-through.
• Ability to embrace change with grace is essential.

EDUCATION/EXPERIENCE:

• 5+ years' experience supporting senior level executives in a fast-paced environment required
• BA/BS in related field highly desired
• Proficiency with MS products including Outlook, PowerPoint, Word, Excel, and SharePoint required
• Must be able to work onsite
• Equivalent education and experience may substitute for stated requirements

AGC Biologics offers a highly competitive compensation package and a friendly, collaborative culture that values personal initiative and professional achievement. AGC Biologics is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.