Executive Assistant

WHO WE ARE

Opus Agency is a strategic event consulting firm advising some of the world’s most influential brands to design, create, and manage their most important events and experiential campaigns. We partner with our clients to build fully integrated, highly effective teams that create remarkable experiences and activations around the world.

Opus Agency is known for fostering the growth and development of professionals who have a passion for the event industry. In pursuit of that, we offer an extensive training program, resources, and mentorship with dedicated event professionals who have decades plus of experience.

WHAT WE ARE LOOKING FOR

As Executive Assistant, you will provide high quality administrative support to Opus’ Chief Financial Officer and Chief Operations Officer. This position will act as a direct extension of these two executives, so it is essential that your professionalism mirrors their integrity and drive. Successful candidates will thrive in a fast-paced working environment, have strong organizational skills with the ability to track and manage multiple, shifting priorities and are experienced adapting to different working styles and needs.

YOU SHOULD HAVE

• 5+ years’ senior administrative experience
• Sensitivity and discretion to confidential matters
• Strong sense of urgency and flexibility
• Experience with multi-city travel arrangements and external expense report systems (Concur preferred)
• Proven organizational skills, with the ability to track and manage multiple, shifting priorities
• Consistency in performance and delivery of high-quality work
• Confidence working independently
• Excellent communication (written and verbal)
• Advanced proficiency with: Microsoft Suite (Outlook, Word, Excel, PowerPoint), Gsuite
• Bachelor’s degree preferred, or equivalent combination of education, training, and experience
• Basic familiarity with Finance, Accounting would be preferred

ESSENTIAL RESPONSIBILITIES

• Heavy scheduling and calendar management
• Arrange domestic / international travel
• Coordinate meetings and manage logistics
• Act as point of contact for internal / external communications regarding the above
• Prepare briefing documents, reports, and presentations
• Perform general administrative duties and miscellaneous projects
• Record meeting minutes

COMPETENCIES

• Organizational skills
• Detail orientation / quality focus
• Task / project / time management
• Autonomy / self-direction
• Problem solving
• Professional written and verbal communication

WHAT YOU CAN EXPECT IN RETURN

• Full-time position
• Health and Dental Insurance
• Healthcare Reimbursement Accounts such as HSAs and FSAs
• 401K with employer match
• Flexibility in work schedules
• Commuter transit assistance
• Flexible Time Off and Holidays
• Fully stocked kitchen with snacks & beverages
• Free technical skills development classes

TRAVEL REQUIREMENTS

None to Very limited

OTHER DUTIES AND ACKNOWLEDGEMENTS

Like everyone else across the US and around the world – Opus has and continues to monitor the on-going spread of COVID-19 – with the health and safety of both our teams and clients as a number one priority. Opus implemented a policy that requires all employees (with limited exceptions) to be fully vaccinated and provide proof of vaccination prior to employment.

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. Duties, responsibilities and activities may change at any time with or without notice. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.

Opus Agency does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.