Executive Assistant (20248234)

What’s the Role?
We’re looking for an* organized, reliable, and highly motivated *professional to take on the
role of* Executive Assistant.* You will join a fast-paced, multi-tasking dynamic team
Now accepting applications for: environment, providing complex administrative, clerical, and secretarial support within the
Public Works Department and supporting the department director by taking ownership over EXECUTIVE ASSISTANT administrative and day-to-day operational needs.

$80,630 to $94,859 Annually* This position receives immediate supervision from management staff and may exercise
technical or functional supervision over other assigned office support staff. This position
performs critical secretarial and administrative duties in addition to building relationships throughout the organization. If you are looking to make a direct impact in a critical role, this
Why Mountain View? position is for you! Review our detailed job description here. This recruitment will establish
Because where you choose to work, matters. an eligibility list which may be used for future Executive Assistant vacancies.
Because you want to surround yourself with

passionate, mission-driven colleagues The Essentials committed to providing excellent service to

• Four years of increasingly responsible secretarial, clerical experience, including the community and each other. Because you

want to apply your talents in a place where some office management and/or supervisory experience.
words like “wellness,” “empathy” and * Equivalent to the possession of an Associate of Arts degree.
“innovation” are not m erely nice sentiments,
but are ideals we striv e

to achieve in

everything we do. *Bonus Points:
*

• Experience with the Brown Act and working with a government agency.

“Working for the Cit y of Mountain View has

been a great career ch oice. I am able to work
on a wide variety of p rojects that continue to
What You’ll Do
challenge my abilit ies while constantly * Provide support to the Public Works Director, including managing the
increasing my knowledg e and experience. It is
also very rewarding to have a job where you Director’s calendar and correspondence, setting up meetings, and maintaining
can see the results of yo ur decisions and how cleanliness and organization throughout the Public Works administration office
your work benefits t he community and areas.
residen ts.” * Answer phone calls, distribute mail, respond to emails and public inquiries,
–Dickson Tam, Sen ior Public Works
process Council agenda items, answer questions related to customer services,
Inspe ctor
events, and City and departmental policies.

• Compile, organize, and send communications to internal and external

customers; update policies, procedures, and other documents; create

presentations; coordinate and schedule meetings and events for Assistant

Public Works Directors.

• Oversee logistics, communications, agenda packets, and other tasks for the

two committees staffed by the Public Works Department: Council

• Appointment beyond the poste d salary range may be Transportation Committee and Bicycle/Pedestrian Advisory Committee.

c onsidered for exceptional qualif ications and experience.
Salary growth following appointm ent is in accordance with a * File and process confidential employee documents such as performance
p ay-for-performance plan and inc reases may be awarded evaluations; track department responses to Public Records Requests; prepare
a nnually for meritorious perform a nce. certain annual reports for department.

• Provide overall office management for Public Works at City Hall, including

supervising administrative support staff.

Follow us on LinkedIn:

*https://www.linkedin.com/company/city-of-mountain-view/
*

Are We a Match?

• You thrive in a fast-paced environment with the ability to prioritize tasks with sound

judgment.CULTURAL IDEALS: * You have excellent communication skills and are highly organized.

• Empower People * You exercise discretion and pride yourself on your accountability.
• Foster Collaboration * You make connections and constantly strive to build and maintain relationships.
• * You help foster a welcoming environment that enhances the customer experience. Support Continuous Learning * You are eager to assist others and are highly resourceful.
• Enhance Our Community * You work well independently and as a team-player.

• Champion Wellness
• Lead with Empathy

• _Embrace Change & Innovation

_

APPLY NOW!

Submit your application and resume online
at calopps.org or to the Human Resources
Department; City of Mountain View, 500
Castro Street, Mountain View, CA 94041, The Perks!
(650) 903-6309. Please provide a valid email
address on your application. Application * Comprehensive Benefits:
materials will be accepted on a continuous * Generous paid leave and group health coverage (medical, dental, vision, EAP, Life &
basis with a first application review date of Disability Insurance)
5:00 p.m., Wednesday, June 8, 2022. The * CalPERS retirement (2.7% at 55 formula for classic members; 2% at 62 for new
recruitment may close at any time. members); employees contribute 11.5% for classic members and 10.5% for new
Qualified candidates are encourage to members to CalPERS with no Social Security deduction
apply early!

• Support for Continuous Learning & Development:

• Up to $2,000 in tuition reimbursement for education advancement annually, with a

City of Mountain View requires all employees to be fully one-time opportunity for up to $20,000 for the completion of a work-relatedvaccinated against COVID-19. This mandate allows for limited
exceptions. Bachelor’s or Master’s

• Professional/Technology Development Funds ($800.00 annually)
• Wellness and Engagement Culture: **

• Access to an onsite employee gym
• Incentive pay for participating in the City’s wellness program
• Up to $100/month City contribution for mass transit expenses, with $10/month

minimum employee contribution; discounts for carpools and ride-shares; a bicycle
commute incentive.

• Ongoing commitment to robust internal communication and feedback.
• And More: Employee appreciation days and activities.

Fine Print. Depending on the number of applications, the above process may be altered. Candidates with a disability who may require special assistance in any phase of the application or testing process should
advise the Human Resources Department upon submittal of application. Documentation of the need for accommodation must accompany the request. The City of Mountain View is an Equal Opportunity Employer
(EOE). Prior to hire, candidates will be required to successfully complete a pre-employment process, including employment verification and a Department of Justice (DOJ) fingerprint check. A conviction history
will not necessarily disqualify an applicant from appointment; however, failure to disclose a conviction will result in disqualification or termination. City of Mountain View requires all employees to be fully
vaccinated against COVID-19. This mandate allows for limited exceptions. NOTE: The provisions of this bulletin do not constitute an expressed or implied contract, and any provisions contained in this bulletin may
be modified or revoked without notice.

Location: 500 Castro Street Mountain View,94041, Mountain View, CA 94041

Job Type: Full-time

Pay: $80,630.00 - $94,859.00 per year