Executive Administrative Assistant/Receptionist

Position: Executive Level Admin & Receptionist

Location: Tampa, FL 33609

Note: At this time, we strongly prefer applicants with construction experience.

At ConstructoMax, we are seeking out the best of the best! We have a strong foundation on delivering the utmost profound customer service experience. This position will provide executive level ability to be the client liaison throughout various company departments and vendors until project completion, ensuring client satisfaction.

Responsibilities:

• Basic Receptionist and Admin duties will include: answering multi-extension phones, creating, maintaining and organizing hard and electronic files in multiple interfaces/servers, distributing mail, organizing and ordering office luncheons, light weekly cleaning, maintain office inventory, recording meeting notes, organizing and scheduling client/vendor meetings.
• Project Management Admin will include: introductory and intake, determine sales associate placement, remain the liaison for the client throughout the entire process through various departments, work with sales to obtain all the necessary paperwork, assist with prep submittals, permits/recording, work with vendors to ensure desired quotes and delivery dates, engage with field supervisors of client feedback and requests, assist/verify and gather data for inspections, assist with accounting, warranties, closing/submittal prep and appreciation packages.

Qualifications:

• Minimum of 2 years administrative assistant/executive assistant experience supporting management at executive levels
• Must present a polished and professional demeanor at all times both over the phone and in person.
• Commercial and/or Residential Construction
• Proficient in Excel
• Ability to work independently, communicate clearly and concisely, both orally and in writing.
• Ability to set priorities, meet deadlines and manage multiple projects in a fast-paced, changing environment.
• Must work well under pressure.
• Ability to work well with all levels of management and staff, as well as clients and vendors.
• Eloquence, confidence, and considerable judgment & discretion in handling confidential information.
• Demonstrated ability to work in a team-driven environment - flexibility and adaptability are key.
• Flexibility to rotate after hours on-call for service clients.
• High degree of accuracy, attention to detail, with the ability to prioritize and organize as needed without micromanagement.
• Individual must be highly self-motivated, ethical, dependable, and trustworthy.
• Bilingual a plus!
• Quickbooks Experience a plus!

Work Remotely

• No

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Tampa, FL 33609: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Construction: 1 year (Preferred)

Work Location: One location