Executive Administrative Assistant

Working Title Executive Administrative Assistant
Posting Number NFE01015P
Department BOR-Finance Business & Admin
Physical Location of Position (City) Pierre
Posting Text

The South Dakota Board of Regents is hiring an Executive Admin Assistant. This is a full time benefit eligible position located in Pierre. The position provides executive level secretarial and administrative assistance to the VP of Finance and finance staff. Incumbents regularly handle matters of a highly confidential or sensitive nature.

QUALIFICATIONS:

• A two-year college or technical degree is preferred.
• Two years progressively responsible secretarial experience also preferred.
• Other combinations of experience and education that meet the minimum requirements may be substituted.

DESIRED QUALIFICATIONS:

• Working knowledge of office practices, procedures, and equipment; ability to produce documents using automated equipment and office software; ability to file documents. Knowledgeable with Excel, Word, and other Microsoft software; knowledgeable with website software such as FrontPage, Dreamweaver, or Office Sharepoint Designer.
• Knowledge of document publishing software such as Pagemaker or Microsoft Publisher. Ability to multitask and work with limited supervision.

RESPONSIBILITIES:

• Schedule and coordinate appointment calendars for one or more administrators. Ensure that the project deadlines related to area are adhered by monitoring the calendar and due dates.
• Respond to sensitive requests for information and assistance.
• Maintain website administrator for the area of technology and finance.
• Greet visitors and assists guests that are here for an appointment. May act as receptionist, answering written and verbal requests and inquiries for routine information, receiving telephone and personal callers and routing them to the proper employees. Serve as a backup to all other support staff within the office.
• Make arrangements for meetings and ensure that proceedings are properly recorded. Work with the System Vice President of Administrative Services in identifying the agenda, minutes, files, and technology behind the meetings (agenda website, audiovisual equipment, conference calls, LCD projector, etc.) for the Business Affairs Council and the Technology Affairs Council.

Posting Date 12/28/2020
Closing Date
Open Until Filled Yes
First Consideration Date 01/11/2021
Advertised Salary Starting at $16.00-$18.00/DOE
Duration of the Term 12 months
If Other, describe duration
Appointment Percent 100
Work Hours

8 am – 5 pm

Typical Hours Worked Per Week
Appointment Type Regular
Faculty Status No
Scope of Search External (includes Internal)
If internal, define scope of search
This position requires Travel, Overnight stays, Valid Drivers License
If other, please indicate
Department Description and Cultural Expectations

The South Dakota Board of Regents is the governing body for the state’s public universities: Black Hills State University, Dakota State University, Northern State University, South Dakota School of Mines and Technology, South Dakota State University and University of South Dakota.

Affirmative Action Statement
Diversity Statement
Contact Information