Executive Administrative Assistant

JOB SUMMARY

The Executive Administrative Assistant works as a trusted resource to provide high-level administrative support to our Chief Executive Officer, Vice-President - Sales and Marketing, and our Chairman of the Board, thereby increasing their productivity.

Responsibilities

• Maintain executives’ appointment schedules by planning, scheduling meetings and travel
• Support executives’ prioritization and organizing of meeting notes, follow-ups and communication across the organization
• Coordinate all details for internal and customer meetings, such as

o creating and communicating agendas

o preparing and reserving conference space, both on-site and off-site

o setting-up presentation / technology needs (screens, microphones, etc.)

o procuring and setting up beverages, snacks and meals

o making travel arrangements

o planning special events, like social events and team building

• Prepare, write, edit, and develop Word, Excel, and PowerPoint documents, examples include Board of Directors meeting presentations, financial reviews, monthly reports, Sales and Marketing reports, and other company communications
• Responsible for keeping the corporate calendar updated and communicated
• Prepare Expense Reports and Mileage Reimbursements
• Read, research, and route correspondence (email/mail/phone), prioritizing urgent issues for executive review and drafting responses

Job Type: Full-time

Pay: $28.00 - $29.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

COVID-19 considerations:
We provide all employees with masks, we make hand sanitizer on-site and we have limited non-essential visitors.

Ability to Commute/Relocate:

• Elk Grove Village, IL 60007 (Required)

Education:

• Associate (Preferred)

Experience:

• Administrative Assistant: 2 years (Required)

Language:

• Spanish (Preferred)

Shift Availability:

• Day Shift (Required)

Work Location:

• One location

This Job Is Ideal for Someone Who Is:

• Dependable -- more reliable than spontaneous
• People-oriented -- enjoys interacting with people and working on group projects
• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
• Detail-oriented -- would rather focus on the details of work than the bigger picture
• Achievement-oriented -- enjoys taking on challenges, even if they might fail
• High stress tolerance -- thrives in a high-pressure environment

Company's website:

• http://www.markal.com/corporate.aspx

Company's Facebook page:

• https://www.facebook.com/markal.industrial.markers/

Benefit Conditions:

• Waiting period may apply
• Only full-time employees eligible

Work Remotely:

• No