EXEC AST 3 (Executive Analyst)

This position is expected to: review, prioritize, and draft Executive Director correspondence; draft documents; research and assemble data; prepare summaries; draft presentations; and attend meetings where management strategies are discussed and decisions are made. The Executive Director is a member of the Provost’s Leadership Council.

The ideal candidate will possess the ability to exercise good judgment in a variety of situations, exhibit perseverance and grace under pressure, and will demonstrate an enthusiasm for working with faculty and students from various disciples as well as a diverse group of non-university community stakeholders. They should be able to oversee development and implementation of efficient administrative systems and procedures. Strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities are required.

Job Summary

Under general direction, the Executive Analyst (EA) will provide direct executive management and analytical support to the Executive Director of the Manetti Shrem Museum (MSM), developing systems and approaches for managing information, projects, and communications for the office of the Director and the MSM team. The EA is the primary point of contact for external relations, including major donors, and a hub for team communication. This position manages sensitive and confidential information and coordinates complex projects. Personal initiative and a high level of analytical skill is required.

POSITION INFORMATION

Salary Range

$49,400/yr. - $99,200/yr. (Subject to a maximum budgeted salary)

No. of Positions

1

Appointment Type

Career

Percentage of Time

100%

Shift Hours

Monday- Friday

Location

UC Davis

Union Representation

No

Benefits Eligible

Yes

Apply by Date

2/13/2022

PHYSICAL DEMANDS

• Sitting - Frequently, Speaking - Frequently, Standing - Occasionally, Walking - Occasionally, Writing - Occasionally, Talk or Hear – Frequently
• Up to 10 Pounds (Sedentary) – Occasionally
• Close Visual Activity (e.g. viewing a computer screen; using measurement devices) - Constantly Moderate Noise Conditions – Frequently
• Computer and Peripheral Equipment - Constantly, Copier - Occasionally, Fax - Occasionally, Scanner - Occasionally, Telephone - Frequently

WORK ENVIRONMENT

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

MINIMUM QUALIFICATIONS

Additional Minimum License/Certification:

Minimum Education/Experience:

• Experience providing administrative management support to a high-level administrator, preferably in a large, complex, multi-disciplined academic environment.
• Experience managing dynamic electronic calendars and scheduling and coordinating large, complex meetings and special events.
• Experience working with complex information, determining level and scope of impact, identifying risks, evaluating a range of approaches, and developing solutions within the context of priorities, time constraints, and available resources.
• Experience using writing, editing, and proofreading skills to produce correspondence and other written materials that reflect the high standards and professionalism of an executive office, using correct grammar, spelling, and punctuation.
• Experience using computer skills at applying various software programs (word processing, spreadsheets, databases, presentation software, etc.) to accomplish assignments.
• Experience working with uncertainty, ambiguity, and constant change to support executives as they deal with these factors.
• Professional experience and political acumen to handle sensitive or difficult situations diplomatically, to represent high level executives with tact and discretion and to work effectively and sensitively with constituents from diverse cultural backgrounds and perspectives.

Minimum Knowledge, Skills, and Abilities (KSA):

PREFERRED QUALIFICATIONS

Additional Preferred License/Certification:

Preferred Education/Experience:

• Experience planning, coordinating and managing large complex public events in a large institutional setting.
• Experience communicating with external groups from diverse sectors (i.e., public, private, non-profit).

Preferred Knowledge, Skills, and Abilities (KSA):

• Skills to manage a broad range of information and issues to relate the varying needs and viewpoints of the clients and support staff that uses them.
• Organizational and time management skills to coordinate many details of multiple projects simultaneously, to work in a fast-paced environment with constantly shifting priorities, and to meet tight deadlines and work long hours, when necessary
• Knowledge of campus policies and procedures to interpret inquiries and requests to formulate appropriate action or response. Familiarity with campus-wide offices, administrative contacts, campus structure, and resources.

SPECIAL REQUIREMENTS

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.