Exec Assistant To President

The Executive Assistant provides administrative support to our President of X-Rite Pantone . The position requires strong verbal and written communication skills, technical skills, ability to multi-task, attention to detail, ability to work with confidential information, and the initiative to work in a dynamic, fast-paced global environment. This is a full-time opportunity located in our Grand Rapids, MI corporate office.

Your key responsibilities include:
Professional representative to Danaher senior level management, X-Rite associates, and external customers and suppliers;
Manage detailed and demanding schedule, Outlook Calendar, and preparing for meetings;
Coordinate extensive domestic and international travel; managing all details pertaining to reservations and itineraries;
Monitor status of key deliverables; establish, manage and adhere to action plans with President to meet deadlines;
Monitor all incoming e-mails for action items and to ensure timely response as required;
Coordinate in-house and off-site meetings for small and large groups (including agenda, accommodations, transportation, catering);
Organize conference calls (setup MS Teams & reminders);
Ability to participate in global leadership meetings, take actions items, and manage appropriate follow-up from meetings;
Handle business reviews (Monthly Operating, Strategy, & Talent);
Organize monthly president’s letter (updates, reminders, coordination and distribute timely);
Manage/maintain outlook “Leadership Team Calendar”;
Manage/maintain manual calendars outside President’s office;
Answering telephone calls, taking messages, and responding to calls in a timely manner;
Coordinate (with President direction) all customer on-site visits, special guests, and external candidates;
Creating, formatting advanced and complex PowerPoint presentations;
Composing and preparing correspondence, in addition to proofreading for spelling, grammar, layout and making appropriate changes;
Assistant as needed to President staff when rush/special/confidential assignments/tasks arises;
Manage research and special projects such as organizing global events with more 50 participants from around the world;
Utilizing Excel and other corp. systems to prepare reports;
Preparing expense reports to corporate policy, processing invoices, and reconcile budget;
Processing and tracking purchase orders;
Organizing and maintaining files;
Ordering supplies;
Copying, faxing, and filing correspondence;

You should have these qualifications:
Strong technical skills with proficiency in Word, Excel, PowerPoint, Outlook, in addition ability to trouble-shoot technical issues;
Ability to independently create documents from notes/input from various sources:
Previous International experience/exposure;
Self-motivated and ability to respond to changing situations in a flexible manner in order to meet current needs and re-prioritize work as necessary;
Strong attention to detail and the ability to meet deadlines;
Positive and strong team player;
Strong verbal and written communication skills with the ability to compose formal communications from President to entire Operating Company;
Ability to maintain the integrity of confidential information.

Your academic and professional background includes:
Bachelor’s degree in business or related field preferred
Minimum of 5+ years previous experience as an Administrative Assistant preferably at the Executive Level

When you join us, you’ll also be joining Danaher’s global organization, where 69,000 people wake up every day determined to help our customers win. As an associate, you’ll try new things, work hard, and advance your skills with guidance from dedicated leaders, all with the support of powerful Danaher Business System tools and the stability of a tested organization.