Events Coordinator

Posting Summary

Role Title Administrative and Office Specialist III
Role Code 19013-SW
FLSA Non-Exempt
Pay Band 03
Working Title Events Coordinator
Position Number 283W1203
Agency J. Sargeant Reynolds Community College
Division J. Sargeant Reynolds Community College (Div)
Work Location Henrico - 087
Hiring Range Maximum hiring salary $19.00 per hour
Emergency/Essential Personnel No
EEO Category F-Office & Clerical
Full Time or Part Time Part Time
Does this position have telework options? -Telework options are subject to change based on business needs-
Does this position have a bilingual or multilingual skill requirement or preference?
Work Schedule Part-time hourly position without state benefits. Wage employees are restricted to working approximately 29 hours per week or less, not to exceed 1,500 hours annually.

This position must be able to work occasional evenings and weekends as needed.
Sensitive Position No
Job Description

Reynolds is one of the largest community colleges in Virginia and serves Virginia’s capital city and five nearby counties. Annually, our four campus sites serve approximately 13,000 credit students and provide training for 7,400 students through the Community College Workforce Alliance. Reynolds is committed to hiring and retaining a racially diverse, culturally competent staff at all levels of the organization who reflect the demographics of our students. We also believe in providing an ongoing investment in our faculty and staff to deepen their skills and competencies to serve the full range of our student population.

The Event Coordinator will have a primary role to manage meeting and event scheduling within the Ad Astra Event Scheduler platform and a secondary role to manage facility rentals including contracts, sales inquiries and site visits. In addition, The Event Coordinator will assist with the planning and execution of college-sponsored events.
Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications Demonstrated ability to operate a personal computer using a variety of current software programs; and the ability to learn new programs quickly. Demonstrated strong customer service and organizational skills; and the ability to rapidly respond to, and prioritize, requests. Ability to maintain professionalism and diplomacy even under stress in a fast-paced environment. Ability to analyze and solve problems; and to work effectively in a team environment. High school graduate or equivalent.
Preferred Qualifications Bachelor’s in a related field preferred. Current experience with events planning is preferred.
Operation of a State Vehicle No
Supervises Employees No
Required Travel Will be needed to travel amongst Reynolds campuses and partner locations.
Posting Detail Information

Posting Number WGE_1010P
Recruitment Type General Public - G
Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 08/22/2022
Job Close Date 09/09/2022
Open Until Filled
Agency Website
Contact Name Emily Duncan
Email employment@reynolds.edu
Phone Number
Special Instructions to Applicants In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link:
Additional Information
Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.