Escrow Disbursement Coordinator

Why First Excel Title?

Let’s face it, not all title companies are the same & very few are the preferred title company for some of the largest privately owned Residential Builders in the region AND are also experienced in the area of construction loans & land acquisitions. We do it all! We have multiple office locations and our wide range of clients span from individuals looking to refinance and/or purchase property to local builders and private real estate investors. It is our hope that we can add you to our First Excel Title family. If you enjoy a fast-paced work environment where you can make an impact daily, we’re looking for you!

First Excel Title, LLC, a rapidly growing, Washington Business Journal “Top Title & Escrow Company” serving Virginia, Maryland, & District of Columbia, is currently seeking a highly skilled, detail and customer-oriented Escrow Disbursement Coordinator.

Position Details: The Escrow Disbursement Coordinator is a full-time position with First Excel Title Company in Fairfax, VA.

Responsibilities, duties, and escrow functions:

• Issue escrow disbursements in an expedient manner and according to state and federal regulations.
• Perform all standard and customary escrow disbursement functions for key accounts as well as other accounts as needed.
• Upon receipt of assigned closed files, review all disbursement documents for compliance, ensure that all disbursement-related documents are properly signed, notarized and recorded (when applicable).
• Follow functional area's processes and procedures in daily activities, troubleshoot as needed and recommend suggestions for continuous improvements to overall operations.
• Monitor the settlement schedule on a regular basis throughout the day for postponed, canceled or rescheduled closings.
• Monitor emails and calls daily and answer clients’ questions in a timely and courteous manner.
• Confirm that the file balances are accurate and disburse the funds according to directions via wire transfers and checks.
• Communicate with lenders, buyers, agents and escrow officers regarding various authorizations and status of funds.
• Ensure file is properly balanced and reconcile any differences with Settlement Processor.
• Verify that all escrow funds have been received from all sources.
• Post receipt of incoming funds.
• Process the release of escrow holds in a timely manner.
• Provide occasional administrative and organizational support to Management.
• Perform other settlement post-closing duties as assigned.
• Perform special ad-hoc projects upon request.

Role Specific Knowledge & Qualifications:

• 2+ years of disbursement/accounting experience.
• Completion of a High School diploma or GED (required).
• Excellent interpersonal skills to effectively communicate both internally and externally to solidify business partnerships and a positive work environment.
• Actively contribute to the results of the team and works toward achieving goals and objectives.
• Possess ownership and direct accountability.
• Provide excellent internal and external customer service.
• Resolve any discrepancies that may arise expeditiously.
• Work well under pressure and deliver on tight deadlines in a fast-paced environment.
• Ability to work independently and as part of a team.
• Strong organizational skills & the ability to multi-task.
• Position requires knowledge & proficiency of basic computer systems; demonstrated knowledge of Microsoft Office (Word & Excel).
• Position requires demonstrated skill in data entry & daily use of Settlement & Accounting Processing Software.
• Adherence to company safety standards and help promote a safe working environment for all employees & clients.
• Valid driver's license.

First Excel Title Offers:

• Competitive compensation.
• Strong adherence to COVID-19 Best Practices for the safety of staff.
• 401K & More!

First Excel Title is an affiliate of Stanley Martin Homes.