Educational Administrative Assistant / School Office

THE WATSON INSTITUTE

Position Posting

Title: Education Administrative Assistant

Division: Friendship Academy

Status: Full Time / Non-exempt

Schedule: Monday through Friday

(Administrative School Calendar)

Reports To: Education Director

Description:

Oversee/Manage PowerSchool (Student Information System), creating schedules, data reporting, creating forms, withdrawals, updating system users and coordinates with other parties assisting in PowerSchool

Maintain updating demographics in IEPWriter

Process mandatory PIMS reports to Pennsylvania Department of Education (PDE)

Place daily calls for attendance to parents/guardians and document contact

Manage COMPLY for professional development

Manage E2Campus for parent/school district alerts

Demonstrate knowledge of special education rules and regulations related to documentation and reporting

Maintain the Reevaluations (RR) and Individualized Education Plans (IEP) meeting schedule

Schedule meetings, prepare, and send accompanying correspondence to parents and districts in a timely manner

Prepare and send all educational correspondence and mailings (e.g. IEP Invitations, Interim Reports, Incident Reports, Attendance Letters, Report Cards, IEP Progress Reports, monthly menus, and additional mailings as directed)

Maintain Educational Mailing Lists (district liaisons, transportation, and parents)

Assist Educational Liaison, Teacher’s Coach, School Psychologist, and Teachers with various clerical duties

Prepare required documentation for annual PDE License and annual PDE End of the Year Enrollment Report

Process incoming and outgoing mail

Operate the switchboard as backup

Other duties as assigned

Qualifications:

High School Diploma required, Associate’s Degree in Business or a related field preferred

Two years of related administrative, office, and/or secretarial work experience preferred

Proficient in Microsoft Office Suite

Knowledge of basic office procedures and operation of common office equipment required

Effective interpersonal skills

Effective written and oral communication skills

High attention to detail in handling multiple tasks

Ability to handle confidential information

Current Act 34, 114 and 151 clearances

EOE

Job Type: Full-time

Pay: $14.00 - $15.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Pittsburgh, PA 15206: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location