DUP MAILROOM SPEC

GENERAL SUMMARY
Performs mail sorting and interoffice delivery functions, along with the processing of all copy requests. Responsible for managing outgoing mail and parcels, ensuring proper labeling and packaging as needed for outgoing post, among other duties. Will need to directly deliver mail to both departments and individuals throughout all CHCS locations.
ESSENTIAL DUTIES & RESPONSIBILITIES
Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Arranges for deliveries with delivery companies such as FedEx.
• Delivers mail to both departments and individuals, ensuring the relevant parties sign off on them.
• Ensures proper labeling and packaging for outgoing post and forwards misdirected mail.
• Maintains inventory of mailing supplies, such as envelopes and stamps and purchases supplies, as needed.
• Picks up and distributes interoffice mail from CHCS units.
• Prints, delivers, and distributes materials for the Board.
• Processes outgoing mail and conducts accurate cost allocation.
• Provides a wide variety of high volume duplication and tasks in support of CHCS operations in addition to specialty jobs as requested.
• Receives and processes business card orders.
• Schedules maintenance services for the equipment as needed, ensuring equipment is properly functioning at all times.
• Sorts mail by department and category.
• Submits invoices for payment and proper unit allocation.
• Utilizes sorting machines and similar administrative technology.
• Performs other related duties as required.

MINIMUM ENTRANCE QUALIFICATIONS
Education and Experience

• High School diploma or equivalency
• Three (3) years of experience in a high volume copy production environment

Licenses or Certifications

• Valid Texas Driver’s License

Other Requirements

• Must maintain a valid driver’s license and automobile insurance coverage, be able to travel as needed, and be able to meet on a consistent basis the driving record requirements of the Company’s auto insurance carrier if you drive your vehicle during company business
• Must maintain required credentials and mandatory training requirements to ensure compliance with all State regulations and CHCS policies
• Must be able to meet the physical requirements to complete SAMA and CPR training including lifting up to 12 lbs. and supporting up to 55 lbs.; bending, stooping and getting on and off the floor without assistance.

COVID-19 Mandate Requirements
Unvaccinated Staff options:
a. Get Vaccinated per the CMS Mandate.
b. Have a medical/religious exemption. Unvaccinated staff will need to test once a week at the employees own time/expense and must wear enhanced PPE to include an N95 face mask and a face shield.
c. Consumer facing staff DO NOT have the option to be unvaccinated without an exemption.
d. If the position is not consumer facing, staff members may continue to be unvaccinated, without an exemption and test once a week at the employee’s own time/expense and must wear enhanced PPE to include an N95 face mask and a face shield.
Vaccinated Staff options:
a. For employees who are vaccinated and consumer facing, we are continuing to require wearing an N95 mask.
b. For all other vaccinated employees, we are requiring a cloth, surgical or N95 mask be worn in all shared spaces.
c. Vaccinated employees may only go unmasked if in a single occupancy office.
SUPERVISION

• Job has no responsibility for the direction or supervision of others.

COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:

• Applicable software applications
• Board of Directors timelines
• Center's Driver Safety and Vehicle Use policy
• Computer proficiency
• Mailroom experience
• Maintenance of mailroom equipment
• Modern office procedures, methods and computer equipment

Skilled in:

• Diligence and attention to detail
• Excellent written and verbal communication
• Interpersonal communication
• Organization and time management
• Performing a variety of duties, often changing from one task to another of a different nature
• Performing basic mathematical functions such as addition, subtraction, multiplication, division, percentages, and ratios
• Proofreading
• Using Sorting Machines

Ability to:

• Accurately organize and maintain paper documents and electronic files
• Accurately verify information prior to printing
• Effectively communicate, both verbally and in writing
• Establish and maintain effective working relationships
• Maintain accurate and complete records
• Maintain the confidentiality of information and professional boundaries
• Meet schedules and deadlines of the work
• Operate various mailroom equipment and machinery
• Perform duties with dexterity
• Submit invoices accurately and efficiently
• Understand and carry out oral and written directions

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to meet the physical requirements to complete SAMA and CPR training including lifting up to 12 lbs. and supporting up to 55 lbs.; bending, stooping and getting on and off the floor without assistance.
• Must have adequate mobility that requires frequent walking, standing, bending, stooping, kneeling, reaching (vertical and horizontal), using fingers, hands, feet, legs and torso in various care.

Monday-Friday 8:30a-5:30p

Code : 4495-1

Location : ADMINISTRATIVE INFRASTRUCTURE

Group : ADMIN

HOURLY RATE RANGE: $16.07-$20.89