District Office Secretary/Receptionist

• JobID: 3642

Position Type:
Secretarial/Clerical

Date Posted:
4/1/2022

Location:
District Office

Date Available:
05/23/2022

Closing Date:
open until filled

DISTRICT OFFICE SECRETARY/RECEPTIONIST beginning 5/23/2022.

SALARY: Range 7 on Classified Salary Schedule: $15.37 - $18.74 per hour based on education and work experience. If transferring from an existing position in the district, maximum placement is mid-point. (Based on 2021/2022 Salary Schedule; subject to change).

WORK YEAR: 260 Days, 8 hours per day. This position is benefited.

REPORTS TO: Executive Assistant to Superintendent

SUMMARY: Under direct supervision, perform clerical duties for District Office department(s), including one of more of the following: processing, recording, and/or maintaining confidential records and/or files; assisting parents, teachers, district/department staff, and/or visitors; responsible for answering and routing phone calls; word processing and/or entering data into several district office systems; ordering; scheduling; and/or performing other office-related functions for the district office.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. (Other duties may be assigned).

• Provide customer service by greeting visitors, responding to inquiries, and/or assisting individuals on the phone or in person; take messages; make calls; route calls; and/or record messages as required by administration
• Provide general clerical support to District Office Administrators. Handle confidential records appropriately
• Send out reasonable assurance letters to substitutes on an annual basis
• Process new employee paperwork including I-9 verification, direct deposit and new employee photos and badge printing
• Scanning of records required for permanent storage
• Assist public with online application system as needed
• Assist with Board meeting preparation and serve as a backup to the Executive Assistant in administrative duties for the Board of Education.
• Daily review of Volunteer Program to clear eligible volunteers
• Create and maintain district wide open enrollment system
• Direct Verification of Employment Requests to appropriate processes
• Process student transcript and verification of education requests
• Create requisitions through online system for department as requested
• Order and maintain office, break room, and medical/first aid supplies. Assist in event planning for various building and district wide events.
• Operate emergency alert/PA system.
• Administer monthly testing of system.
• Coordinate drills with security personnel.
• Other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND TRAINING: High school diploma or equivalent. Courses in bookkeeping, secretarial skills, and/or personal computers may be preferred.

EXPERIENCE:

• 1-2 years front office secretarial experience in education or government, preferred.
• Experience using personal computer applications. Experience with customer service in an office environment.

SKILLS, KNOWLEDGE, & EQUIPMENT: Interpersonal, English language, communication, clerical/secretarial, organizational, multi-tasking, general office, and typing skills. Basic math and writing skills. Bookkeeping and accounting skills may be preferred. Ability to maintain confidentiality in all aspects of the job. Basic operating knowledge of general office equipment and computers required. Operating knowledge of district’s current database system and phone system preferred at hire; required within 2 months after hire.

CERTIFICATES, LICENSES, & REGISTRATIONS: Must have current Notary Public or obtain within 90 days of hire.

SUPERVISION/TECHNICAL RESPONSIBILITY: This job has no supervisory responsibilities.

JUDGMENT AND DECISION MAKING: Work is assigned by building, office, or department administrator. This position requires judgment, organizational skills, office skills, and confidentiality in order to prioritize and accurately complete duties and assignments in a timely and appropriate manner. Work is guided by federal, state, District, and/or school laws, policies, and procedures. Decision making requires collaboration with administrators and/or secretary. Supervisor is involved only in major decisions.

SAFETY TO SELF AND OTHERS: High exposure to self to repetitive motion injuries due to keyboarding. Low exposure to self to bruises and cuts due to typical office accidents.
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to walk and sit and reach with hands and arms. The employee is occasionally required to stand; climb or balance; stoop, kneel, crouch, or crawl; and smell. The employee may frequently lift and/or move up to 10 pounds. The employee may occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job may include close vision, distance vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT: The noise level in the work environment is usually moderate.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to communicate, coordinate, and use interpersonal skills. Frequently required to compare, analyze copy, compute, evaluate, and compile. Occasionally required to synthesize, instruct, and negotiate.

TERMS OF EMPLOYMENT: Work year and salary to be established by the Board of Education. Benefits and leaves determined per Board policy. Position is considered a classified at-will position.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board’s policies which apply to classified personnel.

BENEFITS: Weld RE-4 School District offers a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit-eligible employees. In addition, 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date). Paid leave is provided based on the employee's benefit eligibility status and work calendar. To learn more about our benefits, please see the benefit schedule on our website HERE

ADOPTED: June 2014
UPDATED: February 2015
March 2022

Job Type: Full-time

Pay: $15.37 - $18.74 per hour