Director, GME Administration And Operations

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Job Summary

Reporting to the VP responsible for GME/Institutional DIO and to a Regional GME Exec./DIO, the Director of GME Administration and Operations is responsible for providing administrative and operational infrastructure that provides quality, best practices, and excellence in GME. The Director of GME Administration and Operations directs and monitors compliance with Institutional accreditation, legal, and regulatory requirements and directs the daily activities of the GME office in accordance with ACGME requirements and guidelines. The Director develops and oversees maintenance of GME policies, procedures, and processes. The Director provides oversight for the Region’s medical residency training program administrators/coordinators, who dually report to their PDs. The Director also serves as a liaison for GME administration with faculty and physician leaders.

Accountabilities

• Provide oversight to the development, direction and coordination of all graduate medical education activities within Prisma's Health Sciences Center, in support of and in collaboration with the DIO and leadership team. Responsibilities include: supervision of operations, compliance with ACGME, AOA, other accreditation organizations and institutional, federal and state regulations, planning and development of policies and procedures, contracting, training and support of residency program coordinators and other administrative tasks. Includes the direct supervision and evaluation of GME administration staff, GME residents and fellows. -15%

• Facilitate and support ongoing development and evaluation of GME programming and special projects, including centralized graduation, orientation, and annual program evaluation for all GME residencies and fellowship . -5%

• Assist in the development and implementation of strategic initiatives that align with the Prisma and HSC strategic priorities, including: creation of standards and best practices to measure performance of programs; conduct and recommendation of safety and quality assurance reviews; planning and coordination of new programs. -10%

• Supports the Designated Institutional Official (DIO) by working with all ACGME program and institutional requirements in order to develop and maintain the educational quality and clinical learning environments of Prisma's GME, ensuring compliance with ACGME accreditation standards and regulatory requirements. -15%

• Direct quality measurement and data recording systems of all GME documentation and reports. Facilitate CLER (Clinical Learning Environment Review) site visits. Work with Academic Council CLER Subcommittees for clinical/health learning environment enhancements. -5%

• Support the Executive Director of Business Operations and Finance with operational and capital planning for GME activities, including responsibility for the management and coordination of various funding programs for GME (e.g. AHEC, VA agreements, DHHS). -10%

• Support the Designated Institutional Official (DIO) by working with all ACGME program and institutional requirements in order to develop and maintain the educational quality and clinical learning environments of Prisma's GME, ensuring compliance with ACGME accreditation standards and regulatory requirements. Identify, incorporate and facilitate knowledge sharing across the residency coordinators on program best practices, new ACGME/HSC requirement changes, and other programmatic updates. -15%

• Maintain all official internal and external communications concerning graduate medical education at Prisma, under the direction of the Designated Institutional Official (DIO). Facilitate all meetings and activities for the Graduate Medical Education Committee (GMEC) and serve as the liaison for the GME Administrative offices with other ancillary departments within the organization. - 10%

• Develop and implement new training site opportunities. Create and maintain training materials/handbook resources for Residents and Program Coordinators (others as needed). Examples would include House Staff Training Manuals, Medical Residency Coordinators – a How to be a Coordinator”. Materials would include a focus on how to use “New Innovations” (both groups) and the Lawson G/L system. -15%

Supervisory/Management Responsibilities

Job has direct and/or indirect supervision of team members that may include final budget authority, hire/termination authority, performance appraisal responsibility and disciplinary authority. Job will be considered a member of management staff at Prisma Health or affiliate and will have direct reports.

Minimum Requirements

• Master's Degree- Education, Business/Healthcare Administration, Human Resources or related
• 4 years- Education, healthcare administration, business administration, human resources

Minimum Requirements

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In Lieu Of

In Lieu of the education and experience requirements noted above, Bachelor's degree from accredited college or university in a related education, business, healthcare administration, or human resources and 7 years of related experience.

Knowledge, Skills or Abilities

• Knowledge of office equipment (fax/copier)
• Basic computer skills including word processing, spreadsheets, databases and data entry
• Mathematical skills
• Project management skills
• Leadership skills

• Leadership experience in graduate medical education, accreditation, and administration.

• Demonstrated ability to interact within collaborate with all levels of professional staff, including senior executives, physician leaders, and other educators involved in graduate medical education and hospital administration. Strong interpersonal skills and project management skills required in order to engage faculty and residents; Proven ability to lead teams.

• Knowledge of graduate medical education programs, their structure, application and accreditation. Knowledge and ability to apply learning theories, practices and principles of graduate medical education.

• Excellent oral and written communication skills with the verbal capacity to express ideas that build effective learning environments; Advanced business report writing and instructional writing skills.

Work Shift

Day (United States of America)

Location

Greenville Memorial Med Campus

Facility

1008 Greenville Memorial Hospital

Department

10949105 GME Administration

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