Development Coordinator

Stanford University’s Planned Giving Office seeks an experienced and collaborative administrative professional to support fundraising programs and activities for the planned giving team, with an emphasis on supporting the planned giving officers who work primarily with Medical Center Development. This person will work with planned giving officers, development officers, fellow development coordinators and other university staff to assist in establishing and maintaining relationships with multiple university constituencies.

The ideal Development Coordinator candidate thrives in a fast-paced environment and enjoys being part of a collaborative team. This person has excellent communication skills, enjoys working with a wide variety of people, and can multitask and prioritize quickly. This role requires a willingness to learn new systems, patience, flexibility, sharp attention to detail, a high level of professionalism, and a strong sense of priorities.

Stanford is committed to a donor-centric approach to development. Every member of the Office of Planned Giving staff plays a role in providing the university’s donors with a high level of service and attention to ensure an exceptionally positive and fulfilling philanthropic experience.

Your responsibilities include:

Administrative Management – 70%

Special Projects – 30%

Administrative Management – 70%

• Providing project and administrative support to planned giving officers, including but not limited to: managing calendars, coordinating travel arrangements, and preparing and processing expense reimbursements, tracking requests for gift agreements submitted through the Service Now portal, Track on key dates across the organization and institution.
• Preparing accurate written material including correspondence, gift and pledge letters, and reports from university databases, handwritten notes, typed drafts or oral instructions.
• Providing general support to the Office of Planned Giving, including but not limited to, answering the office’s phone lines, managing the inquiries to the Office of Planned Giving via phone, email and mail, documenting donor inquires, and assisting other department members as needed during special events and when colleagues are out of office.
• Helping support other projects and professionals in the Office of Planned Giving
• Running calculations, charts, tables, and reports using the PG Calc software, Oracle, PostGrads systems, CARD (Salesforce) database, and Excel.
• Prepare agendas, take meeting minutes, book conference rooms, provide AV setup, and track on post-meeting follow up as needed.
• Coordinate mailings to prospects and donors.
• Maintain inventory of office supplies as needed.
• Build a network of relevant contacts, and stay informed on current university initiatives and activities.

Special Projects – 30%

• Assist in the design, publication, and production of fundraising materials. Examples include correspondence, newsletters, emails, and postcards sent to constituents.
• Assist in the planning and implementation of events and donor cultivation, as needed.
• Other duties and projects may also be assigned.

To be successful in this position, you will bring:

• Bachelor’s degree and one-year experience or combination of education and experience.
• Demonstrated ability with Microsoft Office suite, especially Word and Excel.
• Familiarity and comfort with using Google Docs and Google Drive
• Knowledge of database systems. Ability to acquire proficiency in Stanford information and financial systems (CARD, Oracle, etc.)
• Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
• Excellent interpersonal skills and ability to interact with a wide range of people.
• Outstanding communication skills and exceptional attention to detail and follow through.
• Previous experience within a planned giving, fundraising, and/or higher education environment would be a plus.
• Ability to obtain and maintain a California Noncommercial Class license.

Physical Requirements

• Frequently perform desk-based computer tasks, sit, and use a telephone, stand/walk.
• Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions

• May require working flexible hours, including nights and weekends

Work Standards

• A commitment to promoting and supporting an environment of diversity and inclusion.
• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety? communicates safety concerns? uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu

Why Stanford is for you:

Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or the opportunity to audit a course. Join a TEDTalk, film screening, or listen to a renowned author or global leader speaker.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.