Deputy Clerk Of Court - Title Div

POSITION DESCRIPTION

Position Title: Deputy Clerk of Court Department: Clerk of Courts - Title Division

Reports To: Clerk of Courts FLSA Status: Non-exempt
James L. Spaeth Civil Service Status: Unclassified
ORC.124.11A(10)

Pay Range: #12 ($14.71-$22.98 hourly) Employment Status: Full-time
Probation: 180 Days Lunch: One hour - Unpaid
Work Hours: 8:00 A.M. to 5:00 P.M. Mon.-Fri.; 8:00 A.M. to Noon Sat. (rotating)

JOB RESPONSIBILITIES:
Under general supervision, issues certificates of title for motor vehicles and/or watercraft,

issues watercraft registrations, aids customers when they make an application for a U.S.
passport (including taking photos), issues receipts for all monies collected for these
processes and maintains a cash drawer that is balanced on a daily basis.

QUALIFICATIONS: Any combination of training and work experience which indicates possession of the skills, knowledge and abilities listed above.
An example of an acceptable qualification for this position is:

Completion of secondary education and demonstrable skills in typing and computer data

entry, basic knowledge of office practices/ procedures and general bookkeeping; ability to
understand and follow written and oral instructions.

LICENSURE AND CERTIFICATION REQUIREMENTS:

Valid Ohio Driver’s License



ESSENTIAL FUNCTIONS:

1. Works some Saturdays in rotation with other employees.

2. Responsible for answering phone calls and waiting on the front counter at specific

times.

3. Receives incoming calls and refers to appropriate personnel.

4. Accepts messages and provides general information.

5. Demonstrates regular and predictable attendance.

6. Interacts with other employees in office on daily basis for smooth, efficient and
effective operation of office.

7. Demonstrates ability to maintain a balanced cash drawer.

WARREN COUNTY CLERK OF COURTSPOSITION DESCRIPTION

ESSENTIAL FUNCTIONS (cont’d.):

8. Follows all safety and health practices of Warren County government agencies.




OTHER DUTIES AND RESPONSIBILITIES:

1. Performs miscellaneous filing duties.

2. Performs computer data entry duties as assigned.

3. Performs other duties as assigned by supervisor.



KNOWLEDGE, SKILLS AND ABILITIES: (* indicates developed after employment)

Knowledge of: county policies and procedures*; departmental policies and procedures*;
titling system*; correct spelling, grammar and punctuation; data processing procedures
and equipment; office practices and procedures; public relations.

Ability to: interpret policies, procedures and regulations; communicate effectively;

maintain accurate records; interpret a variety of instructions; add, subtract, multiply and
divide whole numbers; develop and maintain effective working relationships with
associates, supervisors and government officials and the general public; maintain
confidentiality pertaining to the office of Clerk of Courts; handle any complaints from
citizens; answer routine inquiries from government officials and the general public.

Skill in: use of computer and modern office equipment, including scanners and

calculators. Some knowledge of the Ohio Automated Title Processing System is helpful.

Please send resumé and/or Warren County application* to:

James L. Spaeth
Clerk of Courts
Title Division
P.O. Box 238

Lebanon, OH 45036
or

email to: James.Spaeth@co.warren.oh.us

Use Subject Line: Title Division Opening

Opening is immediate

• Link to application is: https://www.co.warren.oh.us/Jobs/Default.aspx under Application Process