Deputy Clerk Of Court - County Court Div

POSITION DESCRIPTION

Position Title: Deputy Clerk of Court Department: Clerk of Courts – County Court Div

Reports To: Clerk of Courts FLSA Status: Non-exempt
James L. Spaeth Civil Service Status: Unclassified
ORC.124.11A(10)

Pay Range: #12 ($14.71 - $22.98 hourly) Employment Status: Full-time
Probation: 180 Days Lunch: Unpaid
Work Hours: 8:00 A.M. to 4:30 P.M.

JOB RESPONSIBILITIES:
Under general supervision, receives complaints, issues summons and/or warrants as

advised by Prosecutor, issues receipts for bonds, waivers, fines, costs and all monies
received, issues release forms on prisoners upon receipt of bonds.

QUALIFICATIONS: Any combination of training and work experience which indicates possession of the skills, knowledge and abilities listed above.
An example of an acceptable qualification for this position is:

Completion of secondary education and demonstrable skills in typing and computer data

entry, basic knowledge of office practices/ procedures and general bookkeeping; ability to
understand and follow written and oral instructions.

LICENSURE AND CERTIFICATION REQUIREMENTS:

Ohio Valid Driver’s License

ESSENTIAL FUNCTIONS:

1. Receives criminal complaints and issues summons and/or warrants as advised by

the Prosecutor.

2. Reports to work one Saturday every 6 weeks for 2 hours for purpose of receiving

complaints and issuing warrants for persons arrested and incarcerated pursuant to
the 48-hour rule.

3. Issues receipts for traffic and criminal bonds, waivers, fines, costs and all monies

received.

4. Works cases coming out of Court on court days (i.e. collects fines & costs,

prepares entries for signing by Judge, completes forms for ordered programs for
signing by defendants and assures mailing to appropriate locations)

WARREN COUNTY CLERK OF COURTSPOSITION DESCRIPTION

5. Issues releases from jail for prisoners on traffic and criminal cases upon receipt of

bond.

6. Issues commitments to jail for prisoners on traffic and criminal cases.

7. Prepares, numbers and secures Judge’s dockets for Court dates and appearances.

8. Exclusively responsible for phones and Clerk’s window at specific times.

9. Enters return information into computer, locates and attach to cases.

10. Calculates and enters costs for service fees into computer.

11. Receives bonds daily from Warren County Jail and receipts same.

12. Fills in as warrant clerk in the absence of the warrant clerk.

13. Receives and directs general public, visitors and official personnel.

14. Receives incoming calls and refers to appropriate personnel.

15. Accepts messages and provides general information.

16. Demonstrates regular and predictable attendance.

17. Interacts with other employees in office on daily basis for smooth, efficient and
effective operation of office.

18. Follows all safety and health practices of Warren County government agencies.

OTHER DUTIES AND RESPONSIBILITIES:

1. Performs miscellaneous filing duties.

2. Performs computer data entry duties as assigned.

3. Performs other duties as assigned by supervisor.

WARREN COUNTY CLERK OF COURTSPOSITION DESCRIPTION

KNOWLEDGE, SKILLS AND ABILITIES: (* indicates developed after employment)

Knowledge of: County policies and procedures; departmental policies and procedures;

criminal justice system; correct spelling, grammar and punctuation; data processing
procedures and equipment; office practices and procedures; public relations.

Ability to: interpret policies, procedures and regulations; communicate effectively;

maintain accurate records; interpret a variety of instructions; add, subtract, multiply and
divide whole numbers; develop and maintain effective working relationships with
associates, supervisors and government officials and the general public; maintain
confidentiality pertaining to the Court and office; handle complaints from angry citizens;
answer routine inquiries from government officials and the general public.

Skill in: keyboarding and use of computer and modern office equipment.

Please send resumé and/or Warren County application* to:

James L. Spaeth
Clerk of Courts
County Court
P.O. Box 238

Lebanon, OH 45036
or

email to: James.Spaeth@co.warren.oh.us

Use Subject Line: County Court Opening

Opening is immediate

• Link to application is: https://www.co.warren.oh.us/Jobs/Default.aspx under Application Process