Department Secretary (Full Time)

Overview: How have you impacted someone’s life today? At Hackensack Meridian Health our healthcare teams are focused on changing the lives of our patients by providing the highest level of care each and every day. From our hospitals, rehab centers and occupational health teams to our long-term care centers and at-home care capabilities, our complete spectrum of services will allow you to apply your skills in multiple settings while building your career all within New Jersey’s premier healthcare system.Responsibilities: A day in the life of an Department Secretary at Hackensack Meridian Health includes:

• Works with the principal/director to prepare/manage department’s budgetary reports; maintains records for school/teacher budgets and other related duties as needed.
• Prepares routine paperwork, requests and communications (communication boards, memos, letters, newsletters, etc.); prepares and manages correspondence, reports and documents; prepares and maintains calendar of school activities and schedules the use of facilities; schedules meetings/appointments of the administrators and/or principal; receives and makes phone calls; screens requests/complaints/concerns addressed to the administration and/or principal; receives visitors and guides based on purpose of visit; act as a Parent Volunteer Coordinator; assist with classroom duties; cover classrooms as assigned and other duties/special projects as needed.
• Ensures adequate supplies; orders office/school supplies using JFK purchasing system; ensures all maintenance invoices are entered into the system and paid in a timely manner; operates and works with Building Maintenance to maintain office equipment; completes other duties/special projects as assigned.
• Implements office and school recordkee
• ping systems as assigned and maintains reports; incorporates both computer and manual systems which allow for efficient retrieval of information; creates and maintains student and employee files; maintains records for licensing, payroll, and completes other duties/special projects as assigned.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications:Education, Knowledge, Skills and Abilities Required:

• High School diploma or equivalent required. Associate degree, Secretarial school, Child Development Associate (CDA) certification, CDA equivalent or higher preferred [CDA equivalent = 12 college credits in early childhood education (ECE), child developmen
• Previous experience in an administrative secretarial position with a minimum of 2-3-years of school experience preferred.
• Computer proficiency with working knowledge of Word, Excel, PowerPoint, MS Outlook, Report Express, Procare Child Care Software, and the ability to learn other computer skills. Must possess excellent written and oral communication skills.

Licenses and Certifications Required:

• Child Development Associate - CDA
• AHA Basic Health Care Life Support HCP Certification - BLS
• NJ Workforce Registry - NJWR