Department Assistant III

The Department Assistant III is responsible for providing a variety of senior level administrative, clerical, and financial support to the Office of Admissions. Work involves processing travel documentation, accounting/budgetary related issues, and overseeing the coordination of events and programs. May provide coverage for the front desk. Prepares information for meetings and presentations.
Duties:

• Responsible for providing general administrative support to an area or department.
• Oversees reception desk operations.
• Creates and produces special presentations and information such as agendas, packets, and overheads.
• Prepares and processes all accounting documents including vouchers, purchase requests, and travel related paperwork. Reconciles monthly departmental accounts. Oversees cost centers and maintains current budget information.
• Creates, updates, and maintains departmental databases/websites and prepares recurring reports.
• Assists in training student workers.
• Assists with the coordination and implementation of special events, projects, and programs.
• Processes personnel and payroll actions and documents such as electronic Personnel Action Request Forms (ePARs), Position Request Forms (ePRFs). Performs all other duties as assigned.

Qualifications

.Required:
1. High School diploma or GED.
2. Minimum seven years of business or clerical experience.
3. Knowledge of State of Texas reporting forms.
4. Knowledge of budget and planning procedures.
5. Competent oral and written communication skills.
6. Proficient organizational skills.
7. Ability to prioritize assignments, meet deadlines, and handle interruptions.
8. Ability to work independently with minimal supervision.
9. Knowledge of Microsoft Suite (Word, Excel, etc.)

Required Attachments by Candidate: Resume

Notes to Applicant: Full-time position with benefits. Background check required. To apply, please complete the online application and attach a resume. Applications without the required documents will be considered incomplete and disqualified. Applications must be received before close of business on 08/18/2021 for full consideration.

Job Type: Full-time