Court Specialist III - Unified Family Court

JOB
The Clerk & Comptroller's Office is seeking a well-organized, detail-oriented professional who likes the challenge of variety, and possesses excellent time management skills to join our team as a Court Specialist III in the Unified Family Court department.Why work for us? The Clerk & Comptroller's Office encourages a positive work-life balance and offers a competitive benefits package including: Superior health care plans with lower costCompetitive retirement and pension plans - Florida Retirement System and 457 deferred compensation optionsGenerous paid time off and paid holidaysAward-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle At the Clerk & Comptroller’s Office you can: Work with a purposeGive back to the communityBe part of a teamBuild your skillsPursue career advancement opportunitiesReach your professional and personal goals

EXAMPLE OF DUTIES
UFC is a comprehensive approach to handling all cases involving children and families while resolving family disputes in a fair, timely, efficient, and cost-effective manner. UFC judges hear all delinquency and dependency cases and identified interconnected cases involving domestic relations issues, including domestic violence. UFC also provides prompt linkage to related services. - Performs complex data entry for docketing functions; creates entry for each document; monitors image for quality and clarity- Screens filings to facilitate redaction of qualifying information and transmission for eRecording- Forwards filings to the Court or the appropriate functional area as warranted- Adds and updates party/attorney information in the system; updates case statusBalances cashier receipts against transactions entered into applicable systems (e.g. CMS Official Records and MyFlorida); works with cashier and management team to investigate discrepancies; reconciles total receipts in all applicable systems at the department level; prepares daily bank deposits; prepares reconciliation summary reports and record-keeping packages for department and Clerk's Accounting; facilitates insufficient funds processing- Processes appeals; monitors and adheres to time periods prescribed by Rules of Appellate procedure and court orders; prepares organizes and transmits record on appeal according to Rules and/or formal - Directions filed by party(ies); scans evidence for inclusion in record on appeal; prepares invoices and other related documents- Processes new cases including multiple case types and transfers from other courts/venues; assigns case types; indexes parties and associating attorneys; handles specialized processes/procedures- Issues process writs and other documents; cashiers related fees- Transfers cases to other courts/venues; collects applicable fees; prepares and transmits record for transfer; issues receipts for transfer to be completed/returned by receiving court/venue- Processes Judicial reassignments/recusals; updates system; issues notice of reassignment; notifies newly assigned Judge and parties/counsel of the change- Performs clerical work in the collections and accounting of unpaid financial obligations and delinquent accounts- Processes Child Support and Alimony payments; performs reconciliation and audit- Assists customers in person and by phone- Attends Court as necessary- Maintains established organizational/departmental productivity standards

MINIMUM QUALIFICATIONS

• High school diploma (or GED) supplemented by three (3) years of recent and relevant experience that demonstrates the ability to accurately apply acute attention to detail in maintenance of detailed data preferably in an automated systems environment; - or an equivalent combination of education training and experience. - Some vocational or college courses preferred. Once qualified deputization may be required to perform the assigned functions.

SUPPLEMENTAL INFORMATION
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. The Clerk & Comptroller’s Office is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of the service members and veterans, receive preference and priority in employment and are encouraged to apply for the positions being filled. Pursuant to Florida Statute, Chapter 295, Section 07(4)(b), heads of departments and certain managerial positions are exempt from Veterans’ Preference. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.