Court & Official Records Specialists & Courtroom Administrators
- Full-Time
- Dixie, FL
- Clerk Of The Circuit Court & Comptroller, Palm Beach County
- Posted 3 years ago – Accepting applications
Job Description
JOB
The Clerk of the Circuit Court & Comptroller's office is an award-winning, progressive organization with a strong commitment to transparency, accountability and public service. We are seeking candidates who desire a challenging and rewarding career that is fast-paced, customer service-oriented environment and where personal productivity and accuracy are highly valued. Candidates must have experience that demonstrates the ability to apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment.Why work for us? The Clerk of the Circuit Court & Comptroller encourages a positive work-life balance and offers a competitive benefits package including: Superior health care plans with lower costCompetitive retirement and pension plans - Florida Retirement System and 457 deferred compensation optionsGenerous paid time off and paid holidaysAward-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle At the Clerk of the Circuit Court & Comptroller’s Office you can: Work with a purposeGive back to the communityBe part of a teamBuild your skillsPursue career advancement opportunitiesReach your professional and personal goals
EXAMPLE OF DUTIES
Positions that become available within the Clerk's Office are posted internally to allow current employees to receive internal preference. External applicants will only be considered for vacancies that are not filled by a current employee.Applicants may be considered for any of the following positions based on our current vacancies and the candidate's qualifications.The hourly pay for the following positions are as follows. ( Please note, the hourly pay are budget amounts for each position and are non-negotiable) Court Specialist II or Official Records Specialist II - $15.00Court Specialist III or Official Records Specialist III - $15.15Court Specialist IV - $16.36Courtroom Administrator I - $15.15Courtroom Administrator II - $16.36 Court Specialist II or Official Records Specialist IIRole of position: The purpose of this position is to perform routine clerical and operations support functions. Employees in this classification may be responsible for docketing functions; accepting documents for recording and calculating and cashiering related taxes and fees; indexing documents; searching official records and fulfilling internal and external copy requests; retrieving documents and entering records for storage and tracking purposes; performing record retention and destruction initiatives; and other duties as assigned.Minimum qualifications: High school diploma (or GED), supplemented by three (3) years of general work experience; or an equivalent combination of education, training and experience. Court Specialist III or Official Records Specialist IIIRole of position: The purpose of this position is to perform moderately complex to advanced clerical and operations support functions. Employees in this classification may be responsible for docketing functions; balancing cashier receipts and investigating discrepancies; processing appeals; processing new cases; processing marriage licenses; issuing process, writs, and other documents; processing car, personal property bonds, surety bonds and cash appearance bonds; transferring cases to other Courts/venues; processing judicial reassignments/recusals; processing registry and bond disbursements; serving as a subject matter expert with regard to accepting documents for recording and/or performing cashier balancing duties or administrative duties delegated by department management; cashiering related fees; serving as a subject matter expert with regard to retrieving documents and entering records for storage and tracking purposes, performing record retention and destruction initiatives, preparing certificate of destruction for the Evidence, Legal Records, Courts, and the BOCC departments, compiling Purge reports, and performing administrative duties delegated by department management; receiving, identifying, securing, recording and releasing evidence; preparing court event forms; performing clerical work in collections; administering the jury selection process; processing, reconciling, and auditing of child support and alimony payments; and other duties as assigned.Minimum qualifications: High School (or GED) plus 3 years of recent and relevant experience, some vocational or college preferred; or equivalent combination of education, training, and experience Court Specialist IVRole of position: The purpose of this position is to perform advanced, complex clerical and operations support functions. Employees in this classification may be responsible for processing registry/bond deposits and surety and cash appearance bonds; processing appeal cases to Circuit Court, 4th DCA and Supreme Court; processing eminent domain cases; issuing process/writs; performing Violations Bureau services; performing the online sale process; processing new Domestic Violence cases; docketing functions; cashiering related fees; assisting Court Specialist Lead and management team with quality control, overall departmental efficiency and procedural development, as needed; and other duties as assigned.Minimum qualifications: High School (or GED) plus 5 years of recent and relevant experience, some vocational or college preferred; or equivalent combination of education, training, and experience Courtroom Administrator IThe purpose of this position is to perform advanced, complex clerical and operations support functions in a civil court division. Employees in this classification may be responsible for preparing cases and appropriate materials for trial; clerking trials, evidentiary hearings, magistrate proceedings, and other proceedings; administering oath; recording events; taking/maintaining custody of evidence; docketing paperwork; preparing evidence for storage and delivering it to the Evidence department; calendaring/setting hearings; and other duties as assigned.Minimum qualifications: High school diploma (or GED), supplemented by three (3) years of recent and relevant experience that demonstrates the ability to apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment; some vocational or college courses preferred; or an equivalent combination of education, training and experience. Courtroom Administrator IIThe purpose of this position is to perform advanced, complex clerical and operations support functions. Employees in this classification may be responsible for preparing cases and appropriate materials for trial and other court sessions; clerking trials, evidentiary hearings, and other proceedings in Juvenile Dependency, Delinquency, and Circuit and County Criminal and traffic divisions; administering oath; recording events; taking/maintaining custody of evidence; docketing paperwork; preparing evidence for storage and delivering it to the Evidence department; calendaring/setting hearings; and other duties as assigned.Minimum qualifications: Associate's degree, supplemented by three (3) years of recent and relevant experience that demonstrates the ability to apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment; or an equivalent combination of education, training and experience
SUPPLEMENTAL INFORMATION
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of the service members and veterans, receive preference and priority in employment and are encouraged to apply for the positions being filled. Pursuant to Florida Statute, Chapter 295, Section 07(4)(b), heads of departments and certain managerial positions are exempt from Veterans’ Preference. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.
Apply to this Job
The Clerk of the Circuit Court & Comptroller's office is an award-winning, progressive organization with a strong commitment to transparency, accountability and public service. We are seeking candidates who desire a challenging and rewarding career that is fast-paced, customer service-oriented environment and where personal productivity and accuracy are highly valued. Candidates must have experience that demonstrates the ability to apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment.Why work for us? The Clerk of the Circuit Court & Comptroller encourages a positive work-life balance and offers a competitive benefits package including: Superior health care plans with lower costCompetitive retirement and pension plans - Florida Retirement System and 457 deferred compensation optionsGenerous paid time off and paid holidaysAward-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle At the Clerk of the Circuit Court & Comptroller’s Office you can: Work with a purposeGive back to the communityBe part of a teamBuild your skillsPursue career advancement opportunitiesReach your professional and personal goals
EXAMPLE OF DUTIES
Positions that become available within the Clerk's Office are posted internally to allow current employees to receive internal preference. External applicants will only be considered for vacancies that are not filled by a current employee.Applicants may be considered for any of the following positions based on our current vacancies and the candidate's qualifications.The hourly pay for the following positions are as follows. ( Please note, the hourly pay are budget amounts for each position and are non-negotiable) Court Specialist II or Official Records Specialist II - $15.00Court Specialist III or Official Records Specialist III - $15.15Court Specialist IV - $16.36Courtroom Administrator I - $15.15Courtroom Administrator II - $16.36 Court Specialist II or Official Records Specialist IIRole of position: The purpose of this position is to perform routine clerical and operations support functions. Employees in this classification may be responsible for docketing functions; accepting documents for recording and calculating and cashiering related taxes and fees; indexing documents; searching official records and fulfilling internal and external copy requests; retrieving documents and entering records for storage and tracking purposes; performing record retention and destruction initiatives; and other duties as assigned.Minimum qualifications: High school diploma (or GED), supplemented by three (3) years of general work experience; or an equivalent combination of education, training and experience. Court Specialist III or Official Records Specialist IIIRole of position: The purpose of this position is to perform moderately complex to advanced clerical and operations support functions. Employees in this classification may be responsible for docketing functions; balancing cashier receipts and investigating discrepancies; processing appeals; processing new cases; processing marriage licenses; issuing process, writs, and other documents; processing car, personal property bonds, surety bonds and cash appearance bonds; transferring cases to other Courts/venues; processing judicial reassignments/recusals; processing registry and bond disbursements; serving as a subject matter expert with regard to accepting documents for recording and/or performing cashier balancing duties or administrative duties delegated by department management; cashiering related fees; serving as a subject matter expert with regard to retrieving documents and entering records for storage and tracking purposes, performing record retention and destruction initiatives, preparing certificate of destruction for the Evidence, Legal Records, Courts, and the BOCC departments, compiling Purge reports, and performing administrative duties delegated by department management; receiving, identifying, securing, recording and releasing evidence; preparing court event forms; performing clerical work in collections; administering the jury selection process; processing, reconciling, and auditing of child support and alimony payments; and other duties as assigned.Minimum qualifications: High School (or GED) plus 3 years of recent and relevant experience, some vocational or college preferred; or equivalent combination of education, training, and experience Court Specialist IVRole of position: The purpose of this position is to perform advanced, complex clerical and operations support functions. Employees in this classification may be responsible for processing registry/bond deposits and surety and cash appearance bonds; processing appeal cases to Circuit Court, 4th DCA and Supreme Court; processing eminent domain cases; issuing process/writs; performing Violations Bureau services; performing the online sale process; processing new Domestic Violence cases; docketing functions; cashiering related fees; assisting Court Specialist Lead and management team with quality control, overall departmental efficiency and procedural development, as needed; and other duties as assigned.Minimum qualifications: High School (or GED) plus 5 years of recent and relevant experience, some vocational or college preferred; or equivalent combination of education, training, and experience Courtroom Administrator IThe purpose of this position is to perform advanced, complex clerical and operations support functions in a civil court division. Employees in this classification may be responsible for preparing cases and appropriate materials for trial; clerking trials, evidentiary hearings, magistrate proceedings, and other proceedings; administering oath; recording events; taking/maintaining custody of evidence; docketing paperwork; preparing evidence for storage and delivering it to the Evidence department; calendaring/setting hearings; and other duties as assigned.Minimum qualifications: High school diploma (or GED), supplemented by three (3) years of recent and relevant experience that demonstrates the ability to apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment; some vocational or college courses preferred; or an equivalent combination of education, training and experience. Courtroom Administrator IIThe purpose of this position is to perform advanced, complex clerical and operations support functions. Employees in this classification may be responsible for preparing cases and appropriate materials for trial and other court sessions; clerking trials, evidentiary hearings, and other proceedings in Juvenile Dependency, Delinquency, and Circuit and County Criminal and traffic divisions; administering oath; recording events; taking/maintaining custody of evidence; docketing paperwork; preparing evidence for storage and delivering it to the Evidence department; calendaring/setting hearings; and other duties as assigned.Minimum qualifications: Associate's degree, supplemented by three (3) years of recent and relevant experience that demonstrates the ability to apply acute attention to detail in maintenance of detailed data, preferably in an automated systems environment; or an equivalent combination of education, training and experience
SUPPLEMENTAL INFORMATION
Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. The Clerk of the Circuit Court & Comptroller is an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of the service members and veterans, receive preference and priority in employment and are encouraged to apply for the positions being filled. Pursuant to Florida Statute, Chapter 295, Section 07(4)(b), heads of departments and certain managerial positions are exempt from Veterans’ Preference. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty and shall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.