Corporate Legal Assistant

Job title: Legal Assistant

FLSA classification: Exempt

Reporting relationship: Partner/Chair of Corporate Group

Interested candidates should email a cover letter and resume.

Helbraun & Levey LLP is a boutique, full-service law firm focused on the needs of New York’s hospitality industry. Please visit https://helbraunlevey.com/ to learn more.

Position: We are seeking a talented administrative assistant to support the firm’s growing Corporate Group. The candidate must be able to multi-task, possess strong written and verbal communications skills, and must enjoy working in fast-paced environment. The candidate must be proficient in Microsoft Office (including Microsoft Excel). The ideal candidate would possess 3 + years’ experience lending support to responsibilities which will include the following:

• Work closely supporting the Corporate Group’s Partner to maintain individual and departmental appointment schedule, files, schedule meetings, messages, emails, court appearances, conferences, teleconferences, and travel
• Open, sort, and distribute incoming correspondence, including faxes and email
• Liaise with the firm’s filing partners to facilitate various department of state filings for clients
• Maintain and track investor documentation, and assist with investor outreach, on behalf of clients
• Create organizational charts and spreadsheets for the benefit of clients
• Assist with client intake procedures and in drafting and tracking conflict waivers
• Keep client-matters organized by establishing and/or organizing paper and electronic filing systems; monitoring calendars; meeting deadlines; and documenting actions
• Provide support to the broader Corporate Group, including its attorneys, law clerks by attending all departmental meetings, preparing agendas, and memorializing task/deliverable assignments.
• Develop relationships with firm’s clients and take an interest in the business
• Draft memos, presentations, and emails (internal and client facing) for the Group’s Partner.

· Liaise with Human Resources for in-office onboarding needs for new hires

• Assist with training by developing curriculum, presentations, scheduling and ordering supplies
• Contribute to ongoing firmwide projects including designing, implementing, and enforcing policies, procedures, and systems
• Support the firm’s other administrative staff as necessary
• Ability to handle sensitive information with discretion and empathy
• Other responsibilities, as required

The Executive Assistant is expected to reside within commuting distance of Manhattan, and work from the firm’s office (located at 40 Fulton Street, New York, NY 10038) several days each week. The Executive Assistant shall be permitted to work remotely for portions of each week subject to coordination with the Corporate Group’s Partner.

Work Environment and Physical Requirements

· Ability to work full-time (approximately 40 hours per week) in person and on site located in lower Manhattan

· Ability to walk, sit and stand as needed

· Ability to lift up to 40 pounds as needed

Vaccination Policy

Helbraun & Levey is committed to protecting the health and well-being of our employees, their families, and members of our community against the coronavirus (COVID-19). This policy is based on guidance and recommendations issued by the federal Centers for Disease Control and Prevention (CDC), The Key to NYC Vaccine Mandate and other public health authorities. The COVID-19 vaccine has been determined to be a safe and effective measure for preventing against serious illness or death from the virus.

Helbraun & Levey requires all employees, contractors, and applicants (at the time of hire) to be fully vaccinated against COVID-19, according to the CDC guidelines. All employees, contractors and applicants (at the time of hire) must maintain and provide written proof to Helbraun & Levey that they have been fully vaccinated against COVID-19.

This is policy is mandatory except for those with a documented medical and/or religious reason for not receiving the COVID-19 vaccine. Those seeking an exemption or reasonable accommodation based on a medical and/or religious reason should contact us for more information regarding our reasonable accommodation policy.

Equal Employment Opportunity

Helbraun & Levey does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. Helbraun Levey is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Director of Administration at 212-219-1193.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Parental leave

Schedule:

• 8 hour shift

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Office: 3 years (Preferred)
• legal adminsitrative assistant: 2 years (Preferred)

Work Location: One location