Coordinator, PA Clinic Recruiting/Retention

Come join an energetic team involved in clinical education of Physician Assistant Students. This position allows for travel to clinical sites such as hospitals and clinics around the country. Applicants are expected to have good social skills and experience with recruitment, sales, and retention efforts is recommended.

REPORTING RELATIONSHIPS

Position Reports to: Director of Clinical Education [PA]

Positions Supervised: None

POSITION SUMMARY

This position is responsible for supporting activities related to the clinical education component of the Physician Assistant (PA) program. The Clinical Recruitment & Retention Coordinator (RRC), under the direction of the Director of Clinical Education (DCE), assists with the coordination of clinical recruitment and retention mainly and also assists in development, modification, and maintenance of the clinical rotation schedule for supervised clinical practice experiences (SCPEs) under the direction of the Clinical Coordinator (CC). The RRC in coordination with the DCE and the CC assists in coordinating and managing documentation for a variety of operations, including those of a confidential nature, coordinates schedules for clinical year students, manages files and student records pertaining to credentialing for rotations, and works on special projects related to and in conjunction with the DCE and CC. Independent judgment is required to plan, prioritize, and organize a diversified workload. The incumbent must maintain professional, upbeat, and energetic demeanor and work well collaborating with others in a team setting. Comfort with technology and a desire and willingness to further enhance technology skills is important. Frequent travel to clinical sites around the nation as well as meeting with current and prospective preceptors as well as administration is expected. The incumbent is tasked with conducting new and existing site visits as well as vetting new sites for clinical experiences for students. The position requires updating programmatic records on sites and preceptors such as license renewal and credentials. The position requires the incumbent to provide sites and preceptors with information about RMUoHP and the perks of being affiliated with the PA program.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Recruiting and Retention

• Expectation for on-site and in-person travel to recruit new clinical preceptors nationally
• Visit potential and existing clinical sites nationally
• Contact potential and existing clinical sites via telephone, email, and in-person visits
• Conduct new site and existing site visits
• Participate in the vetting of new clinical sites
• Update and manage database of preceptor credentials, site visits
• Participate in the development of new affiliation agreements
• Establish and maintain relationships with providers, medical groups, and administrators
• Brief providers on expectations and perks for participating as a clinical preceptor

Marketing

• Manage preceptor website
• Participate in marketing and public relations, as directed by the Director of Clinical Education
• Participate in preceptor retention activities, including appreciation, adjunct faculty management, and applicable events

Administrative

• Assist in scheduling clinical rotations
• Assist in management of clinical paperwork
• Participate in clinical team projects, as directed by the Director of Clinical Education
• Participate in presentations to students, as directed by the Director of Clinical Education
• Respond to student correspondence
• Participate in appropriate professional development
• Any duties delegated by the Director of Education or Program Director

POSITION COMPETENCIES

• Communication
• Development of Self
• Job Knowledge/Skill Application
• Champions Innovation
• Drives for Results
• Collaboration
• Integrity
• Critical Thinking
• Initiative
• Student/Customer-Centeredness
• Charismatic and willing to meet new external constituencies
• Willing to travel and navigate travel through the U.S.A.

QUALIFICATIONS
The individual filling this position must be able to carry out each essential responsibility satisfactorily. The ideal incumbent will have the requirements listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education/Certification:

Bachelor’s degree; master’s degree preferred

Required Knowledge:

Great people skills and coordination of many tasks

Experience Required:

Experience in higher education, healthcare, and/or recruiting preferred

Skills/Abilities:

• 
  Excellent networking skills
• Ability to travel regularly; ability to drive; clean driving record,
• Management, integrity, follow-through
• Enthusiasm for the Physician Assistant profession
• Excitement about contributing to an innovative program and patient-centered learning culture
• Enthusiastic about working in a collaborative environment
• Strong interpersonal abilities with excellent verbal and written communication skills to effectively communicate with students, staff, preceptors, clinical site staff, and organizational administrators
• Proficiency in the use of computers for organization, word processing, and communication
• Service-oriented with attention to detail and strong organizational skills
• Pleasant personality and demeanor and reflective of a professional graduate program in attitude, appearance, conversation, and behavior
• Growth-mindset with desire and willingness to develop additional skills

PHYSICAL ACTIVITY REQUIREMENTS

Finger Dexterity:

Using primarily just the fingers to make small movements such as typing, picking up small objects, or pinching fingers together.

Talking:

Especially where one must convey detailed or important instructions or ideas accurately, loudly, or quickly.

Average Hearing:

Able to hear average or normal conversations and receive ordinary information.

Average Visual Abilities:

Average, ordinary visual acuity necessary to prepare or inspect documents or products, or operate machinery.

Physical Strength:

Sedentary work, walking, and standing. Exerts up to 50 lbs. of force occasionally.

Reasoning Ability:

Ability to deal with a variety of variables under only limited standardization. Able to interpret various instructions.

Mathematics Ability:

Ability to perform basic math skills, use decimals to compute ratios and percentages, and draw and interpret graphs.

Language Ability:

Ability to read a variety of books, magazines, instruction manuals, atlases, and encyclopedias. Ability to prepare memos, reports, and essays using proper punctuation, spelling, and grammar. Ability to communicate distinctly with appropriate pauses and emphasis, correct pronunciation (or sign equivalent), and variation in word order using present, past, and future tenses.

None:

No hazardous or significantly unpleasant conditions

INTENT AND FUNCTION OF JOB DESCRIPTIONS

"Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are also essential to an effective appraisal system and related promotion, transfer, layoff, and termination decisions. Well-constructed job descriptions are an integral part of any effective compensation system.

All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts. RMUoHP maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law."

Rocky Mountain University is an Equal Opportunity Employer.

DIVERSITY STATEMENT

RMU understands the importance of being inclusive as it is one of the University’s Core Values. By honoring our differences and similarities, we strengthen institutional and community connections. For these reasons, the University is especially interested in and strongly encourages qualified candidates who can contribute to the diversity of our academic community to apply.