Coordinator Human Resources Operations

For the safety of our employees and communities in response to COVID-19, Acadia has implemented a temporary work from home policy. As a part of this shift, we have migrated all interviews to virtual interviewing via phone and video.

Position Summary:

Provides support to the People & Performance department in a variety of areas including HRIS, employee on/off boarding, compliance, personnel records & reports. Serves as department primary point of contact for general employee guidance.

Primary Responsibilities:

• Coordinates designated new hire processes with key stakeholders to ensure a positive onboarding experience; ensures accuracy, timeliness and delivery of employee new hire, termination and change notifications to appropriate parties
• Coordinates and completes I-9/E-Verify process for new hires and updates to existing employees; stays current on updates to I-9 regulations; audits and maintains I-9 binders as required to ensure compliance, shares training and best-practices with other I-9 practitioners in the department
• Maintains immigration documentation files and assists in work visa filings
• Updates and maintains the HRIS system; performs data input for employee set up and changes when needed, generates and distributes monthly reports.
• Collaborates with HR Business Partners and with other departments as needed to perform employee off-boarding activities. Sends termination emails, completes required paperwork, sends out termination packets, collects forms, files and closes out employee and benefit files, monitors the receipt of separation agreements and repayments and coordinates associated payments
• Ensure appropriate documents such as offer letters, relocation summaries and signed job description are stored to Workday system employee profiles.
• Administers the Tuition Reimbursement program
• Initiates new relocation benefit services with program provider
• Assist with annual review and compensation adjustment process (i.e. performance review tracking, updating HRIS, follow up, payroll interface)
• Prepares annual compliance reporting, including EEO-1and VETS 4212 with oversight by manager
• Completes and distributes annual and new hire wage notifications to meet state-specific and federal requirements
• Maintains required State and Federal postings for Corporate and New Jersey offices
• Maintains the Job Description file; assists HRBPs and LMS Training group with annual job description updates
• Conducts employment verifications
• Prepares credentialing letters for sales specialists
• Performs other assignments as directed.

Education/Experience/Skills:

AA degree or equivalent with a minimum of 2 years’ related human resources experience. Bachelor’s degree preferred. Requires:

• Experience maintaining a complex HRIS, including report generation and system maintenance
• Experience maintaining, I-9 documentation and systems
• Familiarity with state and federal employment regulations
• Proficiency in using the latest versions of Microsoft Office including Outlook, Word, and PowerPoint
• Advanced proficiency with Excel.
• Demonstrated proficiency in data management and analytics
• Excellent verbal/written and interpersonal skills
• Strong analytical and problem solving skills and attention to detail
• Self-motivation, team orientation and a pro-active approach to work
• Highest level of integrity and the ability to maintain confidential information
• Ability to accomplish multiple projects, work assignments and priorities with little supervision
• Ability to work under pressure, organize and prioritize projects and workload, and work to tight deadlines in a fast-paced environment

Scope:

Has substantial understanding of the job and applies knowledge and skills to complete a wide range of tasks.

Works on assignments that are moderately difficult, requiring judgment in resolving issues or in making recommendations. Normally receives little instruction on daily work, general instructions on newly introduced assignments.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, see, talk or hear in a standard office environment. Employee must occasionally lift and/or move up to 15 pounds.

Acadia is an Equal Employment Opportunity/Affirmative Action Employer: Minority/Female/Disability/Veterans/Sexual Orientation and Gender Identity