Controller

Job Location: Los Angeles
Reports to (title): Director of Finance
Department: Fiscal Department
Supervises: Payroll Specialist, A/P Clerk, Accountants, and Outside Consultants
Working title: Controller
Classification: Exempt
Hourly Range: $69,000 - $90,000 DOE/DOQ
Status: Regular
Hours/Week: 40+ hours/week
Type of Position: Full-time
Revised Date: December 2020

POSITION SUMMARY

The Controller assists the Director of Finance in managing the business affairs of the agency as it relates to the Fiscal Department’s responsibilities and obligations. The Controller is primarily responsible for overseeing and directing the day-to-day operations of the fiscal department including all fiscal staff and the execution of their daily duties, payroll processing and reporting functions. He/she manages subordinate staff in the performance of all accounting related activities. He/she is also responsible for the maintenance of all accounting systems including excel spreadsheet applications and electronic folders, policies & procedures, compiling, analyzing and reporting accounting information to executive management and external third parties. The Controller, at the direction of the Director of Finance, may act as the primary liaison with outside auditors and government agencies involving contractual issues. The Controller manages the monthly financial closing process. He or she will perform a wide array of tasks in support of the Director of Finance involving difficult, sensitive, and confidential information requiring a high degree of independent judgment, accounting and financial technical skills, and strong familiarity with costing principles, cost reporting, and thorough knowledge of agency wide policies and procedures.

ESSENTIAL DUTIES, FUNCTIONS & RESPONSIBILITIES

• Supervise the payroll function, ADP HRIS system, and timekeeping system
• Ensure accurate application of federal, state, and local payroll wage and hour laws
• Lead the preparation for the organization’s annual Workers’ Compensation audit
• Ensure timely transmittals (deposits) of all 403b retirement and H.S.A. medical accounts
• Prepare monthly/quarterly and annual cost reports as required by funding agencies
• Assist the Director of Finance in all audit prep work and interface with auditors
• Assist the Director of Finance in the preparation and presentation of the organization’s annual budget
• Assist the Director of Finance in the development of the annual indirect cost proposal
• Developing program budgets for most programs and as assigned by the Director of Finance
• Supervise and direct the work of the payroll specialist
• Supervise and direct the work of the accounts payable clerk
• Supervise and direct the work of the professional accounting staff
• Responsible for treasury management including cash receipts, daily and weekly tracking of cash-flow requirements
• Supervise the monthly bank reconciliation process and notify the Director of Finance of potential issues
• Oversee the issuance of cell phones, and related policies and approvals
• Ensure compliance with Generally Accepted Accounting Principles (GAAP), Circular A-133 Costing Principles, and the agency’s and grantors’ policies and procedures
• Manage and update all financial data utilizing the MIP accounting software program
• Assist the Director of Finance in business proposals and initiatives
• Provide overall credit card management and expenditure tracking
• Keep Chief Executive Officer well informed regarding activities, pending issues and potential problems
• Serve as a mentor to subordinate staff

MINIMUM QUALIFICATIONS

• 15+ years of accounting practice and experience with Accounts Payable, Accounts Receivable, General Ledger, Audit Interface, Tax Reporting, and Payroll Processing.

• Associate Degree or higher in Accounting or related field; or solid progressive experience in a public or private accounting environment either serving as a Company Controller or Accounting Manager capacity.

• Progress towards a Certificate Program in Accounting and Nonprofit Management.

• This position has access to sensitive information, and a breach in confidentiality will be grounds for disciplinary action up to and including immediate termination

• Maintain strict confidentiality of client and personnel information adhering to HIPPA, professional codes of conduct, State of CA regulations, Privacy Act, and UAII policies and procedures

• Communicate and deal effectively with people in a professional and courteous manner verbally and in writing

• Proficient in English

• Advanced knowledge of Microsoft Excel spread sheeting protocol

• Working knowledge of Microsoft Word and PowerPoint
• Working knowledge of Google (Mail, Calendar, Drive)
• Proficiency in 10-Key calculator

• Willingness to learn new skills and participate in training sessions relevant to the position

• Available and willing to travel as needed
• Available to work evening and weekend hours as needed

POSITION PREFERENCES

• Experience working with the American Indian community
• Experience working with nonprofit organizations, community groups and performance-based government contracts.

WORK ENVIRONMENT

Work environment:
The work environment characteristics described here are representative of those an employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate.

Physical demands:
The physical demands described here are representative of those that must be met by an employee to perform the primary functions of this job successfully.

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times
• Must be able to access and navigate each department at the organization's facilities

Mental demands:
There are several deadlines associated with this position. The employee must also multi-task and interact with a variety of people on various and, at times, complicated issues.

PERFORMANCE EXPECTATIONS

In the performance of their respective tasks and duties, all employees of United American Involvement, Inc. (UAII) are expected to conform to the following:

• Uphold all principles of confidentiality and patient care to the fullest extent
• Adhere to all professional and ethical behavior standards of the healthcare and social services industry
• Interact in an honest, trustworthy, and dependable manner with clients, employees, and vendors
• Possess cultural awareness and sensitivity
• Meet or exceed the performance standards as set by your supervisor

INDIAN PREFERENCE

United American Indian Involvement, Inc. has an Indian Preference in Employment Policy. According to this Policy, applicants who meet the minimum qualifications for this position and who are enrolled members of a federally recognized Tribe will be given preference in hiring and employment for this position. Other qualified candidates will be considered after all qualified candidates entitled to this preference have been adequately considered.

EQUAL EMPLOYMENT OPPORTUNITY

United American Indian Involvement, Inc. provides equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

OTHER EMPLOYMENT REQUIREMENTS

• Eligibility to work in the US
• Fingerprint clearance
• Annual negative TB test result on file
• Pass a post-offer drug test
• Maintain a valid CA driver's license
• Maintain auto insurance coverage