Contract Specialist III Or IV - Support Services Division

Position Information

TxDOT's Support Services Division is looking for a Contract Specialist based in Austin, TX. We have a diverse workforce of over 12,000 employees statewide. If you want to build an exciting career, let’s talk!

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house wellness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package please visit our website at:Total Compensation .

Contract Specialist III - B19 $42,244.00 - $68,960.00 yearly

Contract Specialist IV - B21 $48,278.00 - 78,953.00 yearly

Location: 150 E. Riverside Drive, Austin, TX 78704

The work location for this position will be moved to 6100 E. Stassney Lane, Austin Texas tentatively in 2022.

This position requires 10% travel.

Military Occup Specialty Code

State Classification Code: 1982

State Classification Title: Contract Specialist III

Occupational Category: Property Management and Procurement

State Classification Code: 1984

State Classification Title: Contract Specialist IV

Occupational Category: Property Management and Procurement

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

General Description

Contract Specialist III

Performs highly complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Contract Specialist IV

Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and/or monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Duties

The essential duties for this job include:

Contract Specialist III

• Analyzes, interprets legislation and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
• Assists with recommending policy and/or procedure changes and solutions.
• In a division: Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts
• May serve as a lead worker.
• Researches state and federal statutes and opinions, Department policies and previous contracts.
• Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
• Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System.
• Provides technical and administrative support to include reviewing, processing, answers questions, provides assistance and handles complaints and resolution of discrepancies and problems regarding contracts, billing, payment and warrant actions.
• Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
• Performs other job responsibilities as assigned.

Contract Specialist IV

• Analyzes, interprets legislation, statutes, federal regulations and coordinates the development of policies and procedures to ensure compliance with Department and governmental regulations.
• Assists in developing plans for implementing new contract evaluation requirements.
• Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
• Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
• Develops, writes, revises and/or prepares complex contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and reports.
• In a division: Administers a statewide contract program to include reviewing proposals/work orders, issuing work orders, monitoring dollars allocated and spent under contracts
• Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
• Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information Management System (FIMS) and Budget Monitoring System.
• Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
• Performs other job responsibilities as assigned.

Competencies

The required competencies for this job include:

Contract Specialist III

• Auditing and investigative methods, practices and procedures
• Contract administration/management systems
• Applicable laws, rules and regulations
• Researching, analyzing and interpreting policies and state and federal laws and regulations specific to functional area
• Administrative practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
• Leading, assigning, reviewing and monitoring the work of others
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Prioritizing and organizing work assignments
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals

Contract Specialist IV

• Auditing and investigative methods, practices and procedures
• Generally accepted accounting principles, procedures and terminology
• Contract administration/management systems
• Applicable laws, rules and regulations
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
• Developing, interpreting and implementing policies, procedures and technical information
• Researching, analyzing and interpreting policies and state and federal laws and regulations specific to functional area
• Leading, assigning, reviewing and monitoring the work of others
• Analyzing complex business, technical and managerial problems and developing, recommending and implementing effective solutions
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency

Education

This job requires the following:

Contract Specialist III, IV

• Bachelor's Degree

Work Experience

This job requires the following:

Contract Specialist III

• 3 years in in contract administration, administrative support, bookkeeping or accounting. Experience can be satisfied by full-time or prorated part-time equivalent
• No supervisory experience required.
• Relevant experience may be substituted for education on a year per year basis.

Contract Specialist IV

• 4 years in in contract administration, administrative support, bookkeeping or accounting. Experience can be satisfied by full-time or prorated part-time equivalent
• No supervisory experience required.
• Relevant experience may be substituted for education on a year per year basis.

Licenses and Certifications

The following Licenses and/or Certifications are required for this job:

Contract Specialist III and IV

• Valid Driver’s License
• CTCM Within 6 Months of Hire

Conditions of Employment

Conditions for this Position: Standards of Employment

Remarks

You must complete the online State of Texas application to include work experience, education and all information necessary. Your online application and additional information on your resume, if provided, will be reviewed to determine if you meet minimum requirements for the position.

Applicant Information

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace.

Applicant Information

Job postings expire at 11:59 PM Central Standard Time.

NOTE: All Job Postings will expire at 11:59 PM Central Standard Time (CST) on the Posting Close Date.