Contract Administrator

CONTRACT ADMINISTRATOR

Are you ready for exciting work for a company that builds and maintains beautiful community-centered parks and landscapes? Would you like to work with a team that laughs together, works hard together, and is driven to be the best in the industry?

CTM Inc., Colorado Total Maintenance, a large commercial landscape & maintenance contractor is accepting resumes for a Contract Office Administrative to our team.

Candidates with prior history in irrigation, landscape maintenance or landscape construction a plus. Training in all aspects of the industry is available for the right person. We offer experienced team support and proven reliable, organized systems to maximize productivity.

Personal skills needed:

• Ability to complete daily tasks on time, task management and follow up
• Able to meet deadlines weekly and monthly diligently with flexibility in duties
• Creative thinking and solution seeker
• Reliable, able to anticipate teams needs
• Approachable team player and builder
• Confident, reliable, flexible, and adaptable
• Able to multitask working with Ownership, Management, Supervisors and Field personnel
• Meticulous attention to detail/accuracy
• Professional written and verbal communication skills
• Work efficiently independently as well as with a team of office and field personnel
• Desire to learn and to expand upon their experience
• Demonstrate efficiencies and resourcefulness, produce quality work
• Organized, confidential, professional, sense of humor, fun and inviting personality
• Experience using OneNote, Foundation Accounting Software or Service Auto Pilot Scheduling a plus
• Flexible and handles changes with ease and grace
• Bi-lingual in Spanish a plus

Responsibilities to include the following tasks:

• Client/contract management
• Accounts payable – process purchases and receipts, gas card administration
• Accounts Receivable – weekly/monthly billings, cash receipts
• Inventory-management, tracking and balancing
• Mobile time sheet management
• Manage long term city contracts for compliance and requirements
• Issue & manage purchase orders
• Support field team members-order materials, call vendors, rentals, maps
• Understanding of certified wages & requirements
• Collaborate with all stakeholders to ensure staff is efficiently and effectively running
• Job Costing-discernment, reporting, analysis, create, research & track reporting as needed
• Knowledge of field change order and RFI procedures and management of such documents
• Reporting, meeting notes, other projects as needed
• Support Operations Manager & Field Team
• Permit application and license management & project locates
• Bids, subcontractor agreement, Job set up management
• Annual pricing and material procurement
• Develop and maintain procedures and policies
• Month end and year end close out of contracts, jobs, inventory
• Assist with employee relations
• Assist with office management
• Support seasonal hiring of staff and subcontractors
• Reporting to Clients
• Assist with incoming phone calls, deliveries, ordering
• Estimating assistance-prepare, submit, tracking
• File management paper and electronic

Job requirements:

Advanced skills in Excel, Outlook, Word

Previous Construction admin experience 1-year+

Able to lift 40-lbs

Pass E-verify and a criminal background check

Read/write English

Full mobility and use of limbs

Hearing and sight needed for most tasks

Verifiable job history

Position will work under direction of Operations Manager, Company Owners and requires a self-motivated, quality oriented, driven to excellence, flexible person willing to learn as well as one able to bring prior job experience to situations.

Job Benefits:

• Competitive wages
• Local work - metro area
• Company attire provided
• Health Insurance with employer contribution toward plan
• Dental Insurance with employer contribution toward plan
• Vision insurance employee paid
• Paid time off (PTO) - Holiday, Sick & Vacation time
• Matching retirement plan
• Full time, in-person position (not remote work)
• Monday - Friday work week
• Pay: $19.00 - $24.00/Hour DOE

CTM is a sought-after expert in Irrigation and Landscaping, founded 1994. We have established contracts with Cities and Municipalities and work as a General Contractor direct to the client on most projects. Our company is a woman-owned, small business certified firm preforming many trades in house. Family owned and operated, we strive to reinvest profits back to our company via employees and new equipment. We work for select General Contractors and believe in strong relationships that promote teamwork and quality projects. CTM provides Commercial Landscape Services - creating, maintaining, and installing outdoor recreation spaces for Cities, Districts, Schools and Municipalities. Our focus is on large and medium size commercial irrigation systems, parks, trails, playgrounds, and specialty projects. We have long term contracts with local cities allow us to be short listed for many projects. CTM regularly bids and works for the Cities of Denver, Lakewood, Arvada, Englewood, Commerce City, Thornton and Centennial as well as Denver & Jeffco Public Schools .

Job Type: Full-time

Pay: $19.00 - $24.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Construction Administration: 1 year (Preferred)

Work Location:

• One location

Work Remotely:

• No