Confidential Assistant – A/B – (VP Finance & Human Resources)

Confidential Assistant – A/B – (VP Finance & Human Resources)
Build your career while building NYC schools!

The New York City School Construction Authority (NYCSCA) builds and renovates public schools throughout all of the boroughs. We believe that schools should be efficiently designed and constructed; they should be safe, attractive and environmentally sound. The SCA’s responsibilities span the life of each project (new schools, additions, and capital improvements to existing schools) from planning, real estate, budgeting, scoping, and designing, to construction completion.

The SCA is seeking a Confidential Assistant who is responsible for independently performing confidential and complex administrative and secretarial duties.

Responsibilities Include:

Provide administrative support to VP and the Department; manage supplies process expense reimbursements for SCA; may perform financial functions as assigned in Accounts Payable, Encumbrance, Accounting and/or Budget. Review and process financial transactions, investigate discrepancies, maintain tracking system; coordinate and monitor special projects; serve as liaison between other staff members and the Department; assist in supporting human resource management including recruitment, employment, benefits HRIS, and labor relations; assist in the preparation of reports that are used in personnel administration, and labor relations proceedings; maintain all necessary files, records, and spreadsheets; may supervise administrative support staff; perform related duties, as assigned.

Preference: Baccalaureate degree in Business or Human Resources Management preferred.

Weighted consideration:

• Ability to perform functions accurately and timely with strong customer service orientation
• Ability to work independently, multi-task and report to various managers depending on project
• Detail oriented, highly organized and highly motivated
• Background and interest in financial and human resources functions
• Strong writing skills
• Strong EXCEL skills, familiarity with Visio a plus
• Oracle financials, ORCMS, PCM, PTS, and Workday expense reimbursement experience a plus.

INCLUDE A COVER LETTER WITH YOUR RESUME

Minimum Qualifications:

Confidential assistant – A

High school diploma or its educational equivalent plus five (5) years of full time, clerical or secretarial experience; two years must have been either in a supervisory capacity or performing highly complex secretarial or administrative duties and proficiency in typing, word processing, spreadsheets and other office equipment as specified or a satisfactory combination of education and experience. Strong customer service orientation and problem resolution skills required.

Confidential Assistant – B

High school diploma or its educational equivalent plus six (6) years of full time experience in progressively more responsible secretarial, administrative or clerical duties; four years must have been in an administrative or supervisory position or performing high complex secretarial duties and proficiency in typing, word processing, spreadsheets and other office equipment as specified or a satisfactory combination of education and experience.

Strong customer service orientation and problem resolution skills required.

We offer excellent benefits including medical, dental, prescription and vision coverage; retirement savings plans including pension, 401K, 457 and IRA options and generous paid time off are just a sample of our benefits. Hiring

Salary Range: $50,070.00 - $75,000.00 dependent upon qualifications.

Visit our website https://nycsca.wd1.myworkdayjobs.com/External_Career_Site & apply to Job R-FY23 -2

New York City School Construction Authority is an equal opportunity employer.

Job Type: Full-time

Pay: $50,070.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: One location