CONFERENCE COORDINATOR 2 (PART-TIME, DAYS)

Notes: As an employee you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

A higher degree of healthcare.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored.

As the region's only Level I Trauma center, Harborview Medical Center (HMC) is well known for innovations and excellence in trauma care and its centers of emphasis: Trauma, Burn, Neurosciences, AIDS/STD, Center for Advanced Reconstruction and Rehabilitation (CARER), and mentally-and medically- vulnerable populations. In addition to the centers of emphasis, HMC serves a mission population for King County. Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region. HMC is owned by King County and managed by the University of Washington (UW) and serves as a training site for UW’s School of Medicine. The UW is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

Challenge. Collaboration. Compassion. Become part of our team, and join our mission to make life healthier for everyone in our community.

Harborview Medical Center has an outstanding opportunity for a part-time (80% FTE, 32 hours/week), day shift, CONFERENCE COORDINATOR 2.

The Harborview Abuse and Trauma Center (HATC) is a program of Harborview Medical Center. We are looking to hire a part-time, day shift, Conference Coordinator 2 for our evidence based mental health learning collaboratives. This position is responsible to work with the core and regional trainers to provide web based and in-person training and consultation services.

RESPONSIBILITIES

Plans and implements educational learning collaboratives and trainings, including all web-based training related tasks.

Sets up all training registration and related information.

Creates on-line registration and tracks potential participants on a master list

Contacts hosting organizations, speakers and presenters and arranges for conference facilities, meals, lodging.

Communicates with host, presenters and participants by sending welcome, save the date and confirmation letters.

Ensures HATC audio-visual equipment is complete and in working order.

Remains on site during in person trainings (as needed) and live monitors all online trainings to address any issues that arise.

Determines and arranges for the purchasing of conference supplies based on annual budget.

Delivers CEU and consult completion certificates.

Ensures all conference related presentation materials are accurate and provided to participants.

Develops and sends invoices to organizations for all trainings that require payment and ensures payments are tracked to HATC department, working with HATC program director to address ay unpaid invoices.

Arranges for distribution of all training materials, either through on-line access or printed materials, depending on the training.

Organizes and creates a Toolkit that includes pertinent requirements for training, including setting up call groups, reminder call emails through Toolkit with all required information.

Uses Toolkit to track, document and report related organizational CEU requirement completion rates.

Tracks payments from training participants in conjunction with HMC and works with organizations to ensure payment is received.

Develops and maintains organized folders of resource information on presenters, announcements, handouts, correspondence related to conferences, bios and resumes, and site and catering information.

Participates in departmental and program Quality Assurance activities as directed.

REQUIREMENTS

High School graduation and four years' of progressively responsible work experience involving public contact such as sales promotion, public information, or in the hospitality industry
OR
equivalent education/experience.


UW Medicine includes Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Neighborhood Clinics, UW Physicians, UW School of Medicine, and Airlift Northwest.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.