Commercial Assistant Property Manager

Commercial Assistant Property Manager

Position Title: Assistant Property Manager

Job Status: Exempt, Full time position

Reports to: Property Manager

Company: Vanderbilt Office Properties, LLC

Position Overview - The Assistant Property Manager has a thorough understanding of (and ability to manage) all external functions and activities that are directly related to enhancing the occupancy, performance and public perception of the property. This includes co-managing our efforts concerning tenant relations, marketing and leasing, project management and vendor coordination. This position requires comprehensive marketing and leadership skills as well as a congenial/out-going personality. This position is also responsible for maintaining and enhancing the Vanderbilt Office Properties brand.

Primary Accountabilities/Responsibilities:

• Co-Supervise and administer all “deal-driven” tenant and landlord construction, as well as CapEx projects for any given fiscal year that are intended to enhance or maintain occupancy. Be able to leverage knowledge of the property to assist tenant coordination with as-built conditions, available utilities, and any known constraints. Review Tenant (or Landlord) work drawings, including MEP/FP plans, enforcing the execution of landlord approved plans during tenant build-out.
• Assist in the creation, updating and management of a five-year Capital plan for the property. Administer CapEx requests and annual Capital Plan (large projects) for implementation and completion on time and on budget.
• Evaluate market comparables and all new construction; and report all changes in rent, concessions, incentives and other amenities offered by competitive properties, which Assistant Property Manager is made aware of.
• Assist in creating, supervising and implementing the marketing and tenant relations programs.
• Assist in the annual capital improvement process as needed, including bidding and supervision of work.
• Inspect vacant units for market readiness prior to leasing tour, move-in and inspect for damage after move-out.
• Effectively build and maintain relationships with internal team, and all external contacts, including, but not limited to, vendors, suppliers, tenants, contractors, contracted services, local authorities, local code officials, etc.
• Effectively assist in management and coordination of vendors through a thorough understanding of all applicable service or maintenance contracts, maintain open communication with vendors through regular meetings. Ensure that our vendors incorporate VOP cultural values.
• Understand and follow VOP policies for bidding, identify qualified bidders, manage all construction activity to meet plans and specs., complete on schedule and on budget.
• Understand any existing new technology that is integrated during tenant and landlord construction. Ensure these systems are incorporated in the construction process - all BAS systems including (but not limited to) lighting controls (BMS / EMS), HVAC, fire / life safety alarm systems, irrigation control, vertical transportation, electrical distribution / wiring and lighting, plumbing (interior & exterior).
• Understand the scheduling of all preventative maintenance, repairs, services, grounds maintenance, HVAC maintenance, painting, cleaning and other maintenance that efficiently operates the property.
• Assist with tenant complaints and manage public relations.
• Assist with the coordination and presenting of the annual budget for Ownership approval and assist with the implementation of the annual budget.
• Oversee accounts receivable – assisting tenants with billing questions, late letters and late fees, review recurring rent charges, etc.
• Other duties as assigned.

Requirements for Assistant Property Manager:

• Must have at least 1-2 years of experience working as an Assistant Manager, and a minimum of 3 years of property management experience on a large commercial office building.
• At least 1-2 years of project/construction management experience.
• Knowledge of commercial building HVAC, plumbing and electrical systems.
• Must have excellent organizational, analytical, verbal and written communication skills.
• Proven ability to be flexible, prioritize and manage multiple projects, as well as solve problems in a timely manner.
• Excel, Word, and computer skills required.
• RPM/RPA and broker designations a plus.
• BA or BS degree required.
• Must possess a current and valid driver’s license.

Please include salary requirements with applications.

Class: Full-time, exempt

Equal Opportunity Employer.

Job Type: Full-time

Pay: $0.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

This Company Describes Its Culture as:

• Detail-oriented -- quality and precision-focused
• People-oriented -- supportive and fairness-focused
• Team-oriented -- cooperative and collaborative

Benefit Conditions:

• Only full-time employees eligible

Work Remotely:

• No

COVID-19 Precaution(s):

• Social distancing guidelines in place
• Sanitizing, disinfecting, or cleaning procedures in place