Clerk Specialist (40 Hour/12 Month)

Position: Clerk Specialist (40 hour/12 month)

Office of Student Services

The Clerk Specialist is responsible for enhancing the effectiveness of the operations of the Office of Student Services by providing information management support. Reports to the Fiscal and Operations Manager.

Major Areas of Responsibility:

• Organizes work by reading and routing correspondence; collecting information; initiating telecommunications
• Prepares reports by collecting information
• Organizes the work of the Coordinators to ensure seamless management of programs and services

Primary Objectives:

• Supports the Special Start Coordinator and Lead; lottery assignments, placements and maintain database
• Ensures quality customer service by greeting customers, in person or on the telephone, answering and referring inquiries
• Maintains customer confidence and protects operations by keeping information confidential
• Collects, tracks and records monthly out of district attendance for all out placed students
• Coordinates and tracks food snacks for OSS classrooms
• Review IEP packets for evaluations involving a consent and extended evaluations; send notices for missing pieces, unsigned assessments, unsigned IEPs and other errors found in IEP review

Specific Responsibilities:

• Supports the work of the OSS Coordinators
• Supports family and community engagement and communication
• Maintains office supplies inventory by checking stock, anticipating needed supplies, placing and expediting orders; verifying receipt of supplies
• Maintains student databases accuracy
• Serve as backup for Confidential Secretary, when needed
• Any duties as deemed necessary by the Fiscal and Operations Manager

Minimum Qualifications:

High School Diploma, GED, or Equivalent; preferred Associates/Bachelor’s degree. Three years clerical and/or office experience, five years preferred.

Job Requirements:

• Administrative writing and editing skills
• Reporting skills
• Proficient in Microsoft Office Applications
• Evidence of strong collaboration skills
• Excellent skills in oral and written communication
• Demonstrated track record of customer service/satisfaction
• Self-starter

Terms of Employment:

Full time position (12 months/year, 40 hours/week).

How to Join Our Team:

Please upload a resume and thoughtful cover letter, outlining how your skills and experience meet the qualifications of the position and stating how you heard about this opportunity.

At the Cambridge Public Schools, we are committed to cultivating an environment where diverse perspectives and backgrounds are embraced, acknowledging that a team reflecting diversity of race, color, ancestry, national origin, religion, age, gender, marital/domestic partner status, sexual orientation, gender identity, disability status, and veteran status allows us to serve our communities better. To that end, we welcome and encourage applicants to bring their authentic selves when considering employment opportunities within our school district.