Central Svcs Admin Spec Senior - Inventory Coordinator

Job Class: Central Services Administrative Specialist, Senior

Working Title: Inventory Coordinator

• Who May Apply: Open to all qualified job seekers
• Date Posted: 07/28/2022
• Closing Date: 08/11/2022
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Metro State University
• Division/Unit: Financial Management
• Appointment Type: Unlimited, Part-time
• Work Shift/Work Hours: 8:30am - 12:30pm or 1:00pm - 5:00pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $19.87 - $26.89/hourly; $41,488 - $56,146/annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Founders Hall
• Location: St. Paul
• FLSA Status: Nonexempt
• Connect 700 Program Eligible: Yes

Metropolitan State University, Minnesota’s public, urban university, and recipient of the 2019 Insight into Diversity Higher Education Excellence in Diversity (HEED) Award is seeking to hire an Inventory Coordinator. This is a part-time position within the Financial Management division.

This position maintains all university inventory. Under limited supervision, provide capital asset to support six Metropolitan State University campuses. Maintain complete and accurate capital asset records using the Minnesota State Integrated Statewide Records System (ISRS) and e-procurement systems. Develop and modify procedures to improve the efficiency of operations. Collect and exchange information and respond to inquiries from internal and external customers. Explain complicated procedures and resolve conflicts. This position ensures all internal controls are in place. It is expected that this position knows the receiving process and is open to help out if a need arises.

The following qualifications are required of all applicants seeking consideration for this position. Only applicants whose application materials clearly demonstrate fulfillment of each of these minimum qualifications will be considered for the position:

• A high degree of self-motivation and the ability to function independently to plan and achieve inventory goals and objectives.
• Knowledge of English sufficient to fluently speak, read, understand and respond to a variety of written and spoken communications, excellent written and verbal communication skills.
• Knowledge and understanding of generally accepted accounting principles and practices sufficient to apply them to specialized accounting activities and to accurately record, post and code information.
• Math skills sufficient to add, subtract, multiply and divide whole numbers, fractions and decimals; calculate percentages; and use simple formulas.
• Bookkeeping practices and procedures sufficient to analyze financial transactions and assign them to specific accounts.
• Experience with software such as Microsoft Office Suit including spreadsheet and word processing applications.
• Skill in customer service sufficient to effectively communicate and elicit information with tact and diplomacy in difficult situations; ability to work well under deadlines and to multitask.
• Ability to handle physical tasks such as occasionally lifting and moving materials, supplies, computer related equipment and office or classroom equipment and furniture, along with the use of push carts and two-wheel carts.
• A valid Minnesota driver license and sufficiently clean driving record to meet State risk management requirements for work related driving.

• Computerized inventory control systems sufficient to evaluate the current system and recommend system changes, maintain and update inventories or equipment, supplies and commodities.

• Experience using Minnesota State inventory, procurement and accounting systems.

• Experience applying State of Minnesota procurement law and Minnesota State Board Policies and System Procedures.

This position requires occasional transporting such articles as supplies, computer equipment, tables, chairs, or heavier materials with help from others and/or transporting light objects frequently. This position may require movement throughout the buildings to a significant degree.

This position requires successful completion of the following:

Employment for this position is covered by the collective bargaining agreement AFSCME which can be found at: https://mn.gov/mmb-stat/000/az/labor-relations/afscme/contract/2021-2023/2021-2023-AFSCME-FINAL-Accessible.pdf

Notice: In accordance with the Minnesota State Vehicle Fleet Safety Program, employees driving on university business who use a rental or state vehicle shall be required to conform to Minnesota State’s vehicle use criteria and consent to a motor vehicle records check.

For TTY, call Minnesota Telecommunications Relay Service (TRS) at 7-1-1 or 1-800-627-3529.

The University: Metropolitan State University, a member of the Minnesota State, is a public, urban university located in Twin Cities Metropolitan area. The University provides an excellent, inclusive and engaging education to eliminate opportunity gaps and lead the Twin Cities community to a prosperous and equitable future. Recognized as a Minority Serving Institution, its employees serve approximately 11,000 students, two-thirds of whom are from communities of color or American Indian nations, are first in their family to attend college or are eligible for Pell grants. Metropolitan State is recognized by CollegeNet as a leading higher education promoter of social mobility for students (Ranked #21 out of 1380). The university offers programs leading to baccalaureate, masters and doctoral degrees. We provide accessible, high quality liberal arts, professional and graduate education with continued emphasis on marginalized groups, including adult learners. Recognized in 2008 and 2014 by the Carnegie Foundation for Community Engagement and named to the President’s Higher Education Community Service Honor Roll, the university is committed to academic excellence and community engagement through curriculum, teaching scholarship and services designed to support an urban mission.

Visit our web site at http://www.metrostate.edu

For campus safety information and crime statistics visit: https://www.metrostate.edu/students/support/safety

The School/Academic Department: The Financial Management department provides services essential to the responsible management of Metropolitan State University resources.

Metropolitan State University is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

The University provides reasonable accommodations to qualified individuals with disabilities upon request.

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.

For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Kab Chu Yang Heu at kab.chuyangheu@metrostate.edu or 651/793-1319.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.