Central Data Management Specialist

THE POSITION:

The most important aspect of this position is direct responsibility for all Memphis administrative functions and all data management activities including, but not limited to operations-related data entry, order analyst, control product order entry and release, reception, file management, logistics clerical functions, accounts payable, 236, 357 & 486A forms and DEA related clerical functions. Performance of these functions will require the coordination with all Memphis and corporate management

OUR CULTUAL BELIEFS

Patient Minded. I act with the patient’s best interest in mind.

Client Delight: I own every client experience and its impact on results.

Take Action: I am empowered and empower others to act now.

Grow Talent: I own my development and invest in the development of others.

Win Together: I passionately connect with anyone, anywhere, anytime to achieve results.

Communication Matters: I speak up to create transparent, thoughtful, and timely dialogue.

Own It: I hold myself and others accountable for results.

POSITION SUCCESS FACTORS:

• Effectively communicates with co-workers and supervisors regarding work requirements.
• Pays meticulous attention to detail and possesses a task-oriented work ethic.
• Demonstrates flexibility and a willingness to modify work schedule to support company needs.
• Ability to successfully complete tasks in a timely manner on a daily basis.
• Ability to receive and convey information accurately in a timely manner.
• Ability to consistently meet minimum productivity standards
• Ability to maintain zero defect performance.
• Analytical aptitude.
• Self-motivated.
• Solution-oriented.
• Must be able to work independently or on a team

ESSENTIAL FUNCTIONS:

• Strong computer skills and background in working in ERP software
• Completion of import/export forms for clients
• Adhere to all formal standard operating procedures that related to operations
• Ensure timely release of client orders
• Understand the receipt process.
• Work inside ERP system to enter data and verify inventory accuracy and quantities
• Understand the controlled substance process
• Understand the OS&D and Call Tag Process
• Provide monthly inventory information to the appropriate areas
• Completion of both inbound and outbound DEA Forms 222
• Ability to formulate emails to Eversana staff as a means of communication.
• Perform other tasks or special projects as necessary.
• Ability to review paperwork and confirm the clarity, completion and accuracy of all documents

RESPONSIBILTIES:

• Reviews paperwork and confirms that all information is clear, complete and accurate
• Maximizes office productivity through proficient use of appropriate software applications.
• Maintain accurate records of 222 forms and purchase orders
• Reviews records to ensure completeness, accuracy, and timeliness; prepares activity reports for the guidance of management.
• Coordinates administrative activities within all departments, develops and fosters relationships with outside vendors. Prepares and coordinates visits to the Memphis site.
• Process receipts and releases in the business system and updates the appropriate logs
• Build receiving invoices for incoming product and reconcile/verify purchase orders
• Create reports for receipt verifications
• Maintain adequate stock of office supplies
• Process Inventory adjustments
• Answer and directs calls from clients
• Greeting guest and providing access to the building

MINIMUM KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

The requirements listed below are representative of the knowledge, skill and/or ability required:

• High School Diploma /GED required
• Successful completion of a pre-employment background check.
• Prior experience in a pharmaceutical distribution environment preferred.
• Requires excellent verbal and written communications skills.
• Basic math skills are required, but a calculator may be used.
• Good attendance and ability to follow instructions without deviation are also required.

Personal Skills/Attributes/Qualifications

• Ability to maintain composure in a fast-paced environment.
• Ability to focus on detail and quality.
• Ability to complete assigned tasks in a timely manner.
• Ability to efficiently use IT hardware, software and peripherals as it pertains to the performance of daily tasks.
• Requires strong analytical abilities and the ability to report findings accurately