Casual Health Information Specialist

LOCATION OR DEPARTMENT: Clinic

EXEMPT STATUS/GRADE: Non-exempt/12

REPORTS TO: Supervisor, Health Information

SUPERVISORY RESPONSIBILITY: None

SUMMARY OF POSITION: Prepare patient medical records and films/images and ensure they are properly distributed to staff, radiologists, referring clinics and/or patients in a timely manner.

ESSENTIAL FUNCTIONS:

• Prepare, organize and process medical records requests.
• Assign exams to Radiologist for reading in McKesson and maintain the unread list.
• In charge of all exams including STATS to be read in a timely manner.
• Assure all prior imaging is obtained for the following day's schedule.
• In charge of all incoming faxes and/or physician alerts (approx. 60 per day). Must know and follow physician alert protocol. Work w/Transcriptionist on overnight work (addendums/over-reads).
• Prepare films and reports for Tumor Conferences and Breast Conferences.
• Assist all personnel including Radiologists questions throughout work day.
• Answer phone requests and provide medical records, /images and/or to referring clinics and patients.
• Quick schedule exams into Centricity.
• Prepare medical records and/ /image-related reports as requested.
• Must be able to assure proper and prompt patient care and be able to problem solve quickly (multi-task a must).
• Incorporate company values into daily interactions with internal and external customers.
• Other duties may include, but are not limited to, training new employees, stocking and/or ordering department supplies.
• Watch other PACS to make sure exams are being read in a timely manner.
• Breast Center staff enters findings on all breast exams after they have been read.

QUALIFICATIONS:

• High school diploma or equivalent required.
• Medical terminology course or related education preferred.
• 3-12 months medical records, medical scheduling or related experience required.
• Knowledge of medical terminology preferred.
• Excellent customer service, problem solving, organizational, and communication skills required.
• Ability to work independently, in a team, and with all levels of the organization required.
• Must be detail-oriented and possess the ability to multi-task required.
• Demonstrate knowledge of safety-related work behaviors to ensure a safe work environment.
• Must be competent in using a computer keyboard, MS Word and email. Experience in using Centricity, PACS or similar applications preferred.

DAILY PHYSICAL DEMANDS REQUIRED FOR PERFORMING ESSENTIAL FUNCTIONS OF THE JOB:

Working in office environment. Requires sitting for long periods of time. Some bending and stretching required. Requires lifting papers or boxes up to 50 pounds occasionally. Repetitive motions, keyboarding, twisting, turning, gripping and grasping.

Environmental/working conditions:

Normal office working conditions

DISCLAIMER: The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. The Company reserves the right to amend and change responsibilities to meet Company needs as necessary. The relationship of anyone in this position with the Company is at-will.

Looking for a candidate who is reliable, trustworthy and able to multi-task to join our health information team.

Casual position working weekends, schedule would be as follows:

Every other Sunday 2:30pm-10:00pm and then every other Saturday and Sunday 7:00am-2:30pm.