Business Support - Hydrogen Power Group

Posting Title

Business Support - Hydrogen Power Group

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Location

CO - Golden

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Position Type

Regular

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Hours Per Week

40

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Mandatory COVID-19 Vaccination Protocols

Employment at NREL is contingent upon your compliance with all NREL and U.S. Department of Energy (DOE) safety protocols and mitigation efforts directed at the COVID-19 pandemic. At present, NREL requires all employees to be immunized against COVID-19. However, employees may seek an exemption from this requirement as an accommodation for religious or medical reasons. Upon hire, new employees must submit a request for accommodation or be prepared to provide proof of vaccination on your first day of employment.

Working at NRELThe National Renewable Energy Laboratory (NREL), located at the foothills of the Rocky Mountains in Golden, Colorado is the nation's primary laboratory for research and development of renewable energy and energy efficiency technologies.

From day one at NREL, you’ll connect with coworkers driven by the same mission to save the planet. By joining an organization that values a supportive, inclusive, and flexible work environment, you’ll have the opportunity to engage through our eight employee resource groups, numerous employee-driven clubs, and learning and professional development classes.

NREL supports inclusive, diverse, and unbiased hiring practices that promote creativity and innovation. By collaborating with organizations that focus on diverse talent pools, reaching out to underrepresented demographics, and providing an inclusive application and interview process, our Talent Acquisition team aims to hear all voices equally. We strive to attract a highly diverse workforce and create a culture where every employee feels welcomed and respected and they can be their authentic selves.

Job Description

The National Renewable Energy Laboratory is seeking a Business Support Specialist for the Hydrogen Power Group (located in the Energy Systems Integration Facility (ESIF) in Golden, CO). The successful candidate will also support other Business Support team members in their absence and on as-needed basis.

The work of these groups includes national stakeholder engagement and outreach activities as well as ongoing engineering and science research.

This position can be fast paced and dynamic at times. Excellent communication, organizational, interpersonal and multi-tasking skills, with five or more years administrative assistant experience, providing support at the manager level and to their staff are critical to successfully executing the duties of the job.

This is a very customer-oriented position and you may be asked by internal staff to assist with a variety of tasks, not limited to the job duties described below. The successful candidate must be able to work with a wide variety of day-to-day issues and work styles.

Job Duties

To perform in this position successfully, an individual must be able to perform each essential and appropriate duty satisfactorily.

Duties include but are not limited to;

• Execute administrative functions for busy group with minimal oversight, providing timely, accurate, and effective administrative support for the programmatic, business, and operational functions of the Hydrogen Production Power and Storage Group.
• Assist the Business Support team lead and other Business support team members when needed
• Purchase orders, requisitions and invoice processing
• Coordinate foreign and domestic travel including submitting requests, tracking approvals, reserving airfare, lodging, and rental cars, and processing expense reports
• Meet and event planning and scheduling, including coordination and logistics for on-site and potentially off-site meetings as well as webinars
• Onboard new employees
• Act as a resource for staff on institutional processes, procedures, and requirements, and provide input and recommendations on organization-specific administrative practices.
• Work effectively with and communicate clearly with staff from diverse cultural and technical backgrounds, and collaboratively as part of a team.
• Process work orders, move forms, and visitor approvals
• Interface with outside entities and individuals including subcontractors, vendors, speakers, and others as needed.
• Work in numerous online administrative tools
• Compose and edit letters, documents and presentations
• Assist with publication preparation and documentation

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Basic QualificationsHigh School Diploma or equivalent and 1 or more years of experience or equivalent relevant education/experience. Or, relevant Associate's Degree or certification program of comparable scope or equivalent relevant education/experience. Solid knowledge of the job. Substantial understanding of general aspects of the job with a broad understanding of the detailed aspects of the job. Intermediate skills in applicable software packages and office equipment. Basic project administration skills. Ability to prioritize work. Proficient in written and verbal communications. Very good team and interpersonal skills.

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Additional Required Qualifications

• Five years of previous administrative experience required
• Experience with Microsoft SharePoint, Oracle Business Suite, Workday and Concur
• Experience with webinars and other long-distance collaboration software and hardware
• Experience carrying out projects from inception to closure and the ability to prioritize work.
• Demonstrated ability to work as part of a team and excellent interpersonal skills
• Ability to multi-task and work well under pressure when necessary
• Excellent understanding of standard office equipment
• General administrative skills and knowledge
• Understand and maintain confidentiality

Preferred Qualifications

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Annual Salary Range (based on full-time 40 hours per week)Annual Salary Range: $40,500 - $64,800

Offers will typically be made in the bottom half of the listed range. NREL takes into consideration a candidate’s education, training, and experience, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Colorado Equal Pay for Equal Work Act, a potential new employee’s salary history will not be used in compensation decisions.

Benefits SummaryBenefits include medical, dental, and vision insurance; short*- and long-term disability insurance; pension benefits*; 403(b) Employee Savings Plan with employer match*; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement*. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement- based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.

* Based on eligibility rules

Submission Guidelines

Please note that in order to be considered an applicant for any position at NREL you must submit an application form for each position for which you believe you are qualified. Applications are not kept on file for future positions. Please include a cover letter and resume with each position application.

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EEO Policy

NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard basis of age (40 and over), color, disability, gender identity, genetic information, marital status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, and any other applicable status protected by federal, state, or local laws.

EEO is the Law | Pay Transparency Nondiscrimination | Reasonable Accommodations

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