Business Operations Specialist - B

Salary

$12.19 - $21.21 Hourly

$25,355 - $44,116 Annually

This position is a Pay Band 50

Purpose of Position

Interviews are anticipated to be conducted within 2 weeks of the closing date.

Why does the job exist?

To provide administrative and secretarial support to the Santa Fe field office, Manager, Safety, Ombudsman and Compliance positions. The Incumbent will provide court monitoring assistance primarily for hearings held in the Santa Fe field office.

How does it get done?Support field office programs by providing administrative and secretarial support to include:

• Producing correspondence, preparing and submitting reports, collecting travel and training authorizations, completing travel reimbursements, process Special Order Requests and printing business cards.
• Ensure supplies are maintained in the Santa Fe Office;
• Provide communications support;
• Prepare handouts or manuals for presentations, training and outreach;
• Prepare correspondence for mailing to include distributing incoming mail;
• Keep all updated documents and reports in Field Programs Share Drive;
• Provide support for Safety, Ombudsman and Compliance Programs as directed by Field Office Manager;
• Certification as a Court Monitor completed within 6 months of hire;
• Monitor, record, log hearings and assist either in person or via video conference and coordinate the dissemination of all documentation related to these hearings;
• Proficient in Microsoft Office applications.

Who are the customers?

Workers' Compensation Administration

Ideal Candidate

The ideal candidate will have experience in administrative support and be able to assist multiple managers and programs at the same time. Arrange meetings, conferences (to include video and telephone), and travel to include the preparation of agendas and materials, taking meeting minutes, and composing drafts of proceedings. The candidate needs be proficient in the use of office equipment to include scanner, copier or multifunction devices, and have Court Monitoring experience.

Minimum Qualification

High School diploma or Equivalency and one (1) year of experience in office administration, budgeting, purchasing, finance, accounting, auditing, cash management and/or contract management. Substitutions Apply. See Substitution Table below.

Substitution Table

These combinations of education and experience qualify you for the position:

Education Experience
1 High School Diploma or Equivalent AND # of months or years of experience specified in the minimum qualification
2 Associate's Degree AND Zero years of experience

• Education and years of experience must be related to the purpose of the position.
  
• If Minimum Qualification requires a specific number of "semester hours" in a field (e.g. 6 semester hours in Accounting), applicants MUST have those semester hours in order to meet the minimum qualifications. No substitutions apply for semester hours.

Employment Requirements

Must possess and maintain a valid New Mexico Drivers License. Certification as a court monitor or ability to become certified within 6 months of hire is required.

Working Conditions

Executive Order 2021-057 requires all employees with the State of New Mexico to provide either proof of COVID-19 vaccination or proof of a COVID-19 viral test every week.

The Public Health Order (on Vaccination) dated August 17, 2021, requires Congregate Care Facility Workers and Hospital Workers to be fully vaccinated.

If you have questions about whether these requirements apply to this specific position, contact the agency contact listed on this advertisement.

Links to the referenced Executive Order and Public Health Order can be found on the State Personnel Office website homepage: www.spo.state.nm.us

Works is performed in an office setting with exposure to Visual/Video Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending, lifting and reaching may be required. Ability to complete assignments with a high level of accuracy within strict time constraints. Frequent use of office machine and equipment. Greeting and directing the public in person or via the telephone. Must be able to life 20-30 lbs. Occasional statewide travel may be required. Experience using Microsoft Office applications are also required.

Supplemental Information

Benefits:

Do you know what Total Compensation is? Click here

Agency Contact Information: Charlene Cde Baca Email

For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.