Business Office Manager

Summary
The Business Office Manager is a key and visible department employee working directly with all residents, family and employees. The BOM is responsible for the timely input of information within accounting systems and the management office. Provides clerical and administrative support to the Administrator and department heads. Organize and maintain resident and employee files, track resident charges, maintain accounts receivable, accounts payable, payroll, general ledger, and other spreadsheets, and assist with recruiting, hiring, benefits, administration, and general customer service duties.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Provide clerical and administrative support to the Administrator and department heads
• Track resident charges and record for billing purposes
• Create and maintain resident administrative files
• Create and maintain employee files
• Maintain a general ledger and reconcile bank statements monthly
• Process invoices for accounts payable, review invoices with the Administrator
• Assist the Administrator in preparing reports, budget, and financial statements
• Calculate payroll hours, review with department heads for accuracy, and process payroll accordingly
• Review paychecks for accuracy, organize, and distribute
• Review benefits with employees and submit benefit paperwork
• Assist with recruiting and hiring process, such as: screening applicants, arranging interviews, completing reference checks, completing criminal background checks
• Order and maintain office supplies
• Maintain an organized, neat office area
• Copy and file paperwork as necessary
• Prepare correspondence as necessary and as directed by the Administrator
• Possess knowledge of the residence, its benefits, services provided, customers, and employees
• Assist with answering incoming calls, both internal and external, in a warm, pleasant and professional manner
• Greet all visitors, residents, family members, and employees in a warm and helpful manner

Job Type: Full-time

Pay: $18.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Prattville, AL 36067: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative experience: 1 year (Preferred)

Work Location: One location