Business Immigration Coordinator

Job Description

Fragomen’s Business Immigration Coordinator position will provide you with the opportunity to make an immediate impact to our business by providing project and administrative support to our legal teams. Fragomen’s exclusive focus on immigration means you will work in an exciting, ever-changing and challenging atmosphere with people who are passionate about immigration. Providing world class client service and industry leading technology solutions, Fragomen helps our clients to navigate the complex world of global immigration to better achieve their goals.

As a Business Immigration Coordinator, you will:

• Case Manage data entry and continued maintenance of date integrity
• File and maintain physical files and supporting documentation
• Create, edit, print and distribute materials
• Open or close records/cases; maintain any and all records as requested by supervisor
• General administrative duties as needed (i.e. faxing, copying, typing, etc.)
• Schedule internal and client meetings, maintain calendars, coordinate team meetings, and schedule conference calls
• Meet assigned deadlines and communicate case progress/status/issues to supervisor
• Follow up with client for outstanding documentation
• Maintain client contact information
• Update and manage status reports
• Build knowledge of firm and client processes
• Learn procedural and processing requirements for various types of non-immigrant and immigrant visa petitions and applications (i.e. drafting and assembling non-immigrant and immigrant petitions and applications).
• Routine case monitoring (i.e. USCIS, DOL, NVC, etc.).
• Make travel arrangements and process travel and other business expenses
• Create electronic and physical client files
• Create invoices and track client payment
• Update client information in database
• Organize, maintain and file legal documents
• Organize, sort and distribute mail
• Undertake independent projects
• Monitor status of cases, track expiration dates, run reports
• Compose routine correspondence to clients
• Provide additional administrative support to the department

Let’s talk if you have the following:

• Bachelor’s degree, associate’s degree
• A client service mindset, attention to detail and desire to achieve a high level of productivity
• Experience using various computer systems, including Microsoft Excel
• Ability to multi-task in a fast-paced environment with competing demands
• The ability to prioritize, meet deadlines and escalate issues to supervisor
• Excellent written and verbal communication skills
• Desire to contribute to positive work environment, effectively collaborate and promote teamwork