Business Assistant III

Overview:

The Business Assistant III position will provide office and financial reporting support to the Quinney College of Natural Resources Business Services Center. The successful candidates will use knowledge and related experience to coordinate business functions for the college to initiate, complete, and facilitate financial, personnel, travel, and other functions as assigned.

Responsibilities:

• Prepares and distributes bills and statements.
• Analyzes data and generates reports.
• Prepares various documents such as contacts, agreements, and claims.
• Makes purchases in accordance with University policies and practices.
• Develops and maintains record keeping systems.
• Develops and maintains spreadsheets and databases to track information.
• Reviews and reconciles financial records.
• Evaluates monthly budgets and financial reports for the department or program.
• Provides reports for fiscal planning and development of annual budgets.
• Performs human resource functions, including payroll, job postings, and employment action forms.
  • Maintains personnel files.
• Understands and implements current USU employment policies.
• May provide coordination of documents required for business transactions.
• Provides support to the Business Manager and/or Financial Officer.
• Performs miscellaneous job-related duties as assigned.

Qualifications:Minimum Qualifications:

• Six years of related work experience; or an associate degree/technical training plus four years of related work experience; or a bachelor’s degree in a business field plus two years of related work experience is required.

Knowledge, Skills, and Abilities :

• Knowledge of accounts payable procedures.
• Knowledge of accounts reconciliation and ability to reconcile accounts.
• Knowledge of methods, practices, and terminology used in preparing and maintaining financial and statistical records/reports.
• Knowledge of purchasing policies and practices for a public institution.
• Skilled with computer programs, including spreadsheets, relational databases, and other Office programs.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Good organizational skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Required Documents: Along with the online application, please attach: 1. Resume/CV to be uploaded in the Candidate Profile.2. Contact information for three professional references 3. Cover letter to be typed/pasted into a text box at the end of application
**Document size may not exceed 10 MB.**Advertised Salary: Minimum of $38,000 -Commensurate with experience, plus excellent benefits ADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

University Highlights: Utah State University (USU) was founded in 1888 and is honored to be Utah’s land-grant and space-grant university. USU is a Carnegie RU/H (Research University/High Research Activity) institution with approximately 27,700 students (24,660 undergraduates and 3,040 graduate students) on the Logan main campus. Utah State’s statewide system features eight campuses and 23 education centers and serves all counties in the state with Extension programs. USU offers 114 undergraduate majors, 132 graduate programs, and a variety of innovative stackable associate and certificate credentials. Washington Monthly ranked USU 14th in their national university rankings in 2019 and the 5th best public national university in the nation in 2018. As one of the two premier research institutions in Utah, USU is proud to provide a high-quality education at an affordable price. Additional information about Utah State University can be found here.
A core characteristic of USU is engagement with communities and people in economic development, improvements to quality of life, and human capital. Through the practical application of knowledge, the University and its faculty engage and share expertise with the state, nation, and world, preserving the historical land-grant tradition of partnering with communities to address critical societal issues in the interest of the public good.
The USU main campus is located in beautiful Logan, Utah; a city of about 50,000 situated in a picturesque mountain valley about 80 miles north of Salt Lake City. Outstanding recreational opportunities abound in the nearby mountains and proximate region.

Notice of Non-discrimination

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:
Executive Director of the Office of Equity Alison Adams-Perlac, alison.adams-perlac@usu.edu, Old Main Rm. 161, 435-797-1266 Title IX Coordinator Hilary Renshaw, titleix@usu.edu, Old Main Rm. 161, 435-797-1266. For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact: U.S. Department of EducationOffice of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov U.S. Department of Education, Denver Regional Office, 303-844-5695, OCR.Denver@ed.gov

USU is sensitive to the needs of dual career couples and provides a Dual Career Assistance program to support careers for partners who are also seeking employment.