Bookkeeper/Office Manager

POSITION: Bookkeeper & Office Manager

COMPANY: Montana’s Credit Unions

IMMEDIATE SUPERVISOR: SVP - Chief Advocacy Officer

DATE REVISED: July 2022

APPROVED: July 2022

BASIC FUNCTIONS:

This position offers a variety of activities and is responsible for various bookkeeping functions for Montana’s Credit Unions five entities: Montana Credit Union League (MCUL), League Service Group (LSG), Montana Credit Unions for Community Development (MCUCD), Credit Union Advocacy Committee (CUAC), and the Montana Credit Union League Group Benefit Trust.

Manage the day-to-day functions of accounts payable and receivable, handles all deposits, transfers funds across accounts, monthly reconciliation of accounts, compile financial data for preparation of monthly reports and tax reports, coordinate staff expense reporting, maintain inventory, and invoice as needed.

Coordinate operational and administrative services including budgets, purchasing, computer & information systems, property management, and resource allocation for Montana’s Credit Unions.

Serve as administrator to the Montana’s Credit Unions: overseeing and performing a variety of administrative and support functions at a highly responsible and confidential level.

DIMENSIONS:

Category of employment: Non-Exempt

PRINCIPAL ACCOUNTABILITIES:

• Prepare accounts receivable invoices and post receipts and deposits for the MCUL, LSG, and MCUCD as well as code and process approved invoices for payment.
• Record intercompany activity and prepare transfers; Post payroll activity; Assist with preparation of Form 990 and 1099
• Monthly reconciliation for MCUL, LSG, and MCUCD.
• Update and maintain fiscal policies and procedures.
• Support annual credit union dues billing and quarterly remittance to national association.
• Support program and event accounting, reconciliation and reporting
• Prepare and compile financial data affecting the MCUL, LSG, and MCUCD as requested from our accounting firm. Prepare schedules and supporting documents for annual audit and assist audit team with requests during audit.
• Provide limited support to the MCUL Group Benefit Trust including: monthly deposits, invoices and reconciliation.
• Maintain inventory of MCU’s assets (furniture, fixtures, and equipment).
• Manage the administrative activities of MCU, including support functions; high quality production, distribution, and service levels to credit unions; and records management and filing systems.
• Prepare month-end accounting close, including reconciliation for all Balance Sheet accounts. Throughout the year, prepare board packets and minutes for MCU board meetings including Annual Business Meeting.
• Coordinate annual CUAC raffle ticket sales and report sales to corporate; also perform monthly reconciliation of account.
• Develop and maintain positive relations with all credit union and partner organizations.
• Support and promote the credit union difference.
• Other duties as assigned by supervisor.

Education, Knowledge and Skills:

Expectations for this position include a wide variety of qualifications and skills, encompassing but not limited to the following:

• Education/experience requirement: Equivalent to a college degree and/or 3-4 years bookkeeping and accounting.
• Proficiency with Microsoft Office (Word, Excel, Outlook, One Note); QuickBooks and Outlook; experience with accounting software (such as Bill.com, Expensify) and database software.
• General skills needed for this position include: Ability to work independently and efficiently with keen attention to detail and use of initiative and independent judgment; Highly organized, persistent and follow through consistently; excellent written and verbal skills; project management.
• Interpersonal skills and abilities include: Ability to work well with all types of personalities and interact effectively with staff, providing guidance and information; and comfortable working independently and cooperatively with others.
• Flexibility to adapt to changing situations and needs in a positive manner and work increased hours during peak work cycles.
• The ability to motivate or influence others is a material part of the job, requiring a significant level of diplomacy and trust. Obtaining cooperation, internally and externally, is an important part of the job.
• Minimum physical requirements include: Sitting for extended periods of time; telephone interaction; extensive reading; potentially travel away from the office in automobiles and commercial airlines; and the ability to use computer systems (repetitive motion).

Job Type: Part-time

Pay: $18.00 - $21.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Paid training
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

Application Question(s):

• How many years of QuickBooks Online experience do you have?

Education:

• High school or equivalent (Required)

Experience:

• Bookkeeping: 1 year (Required)

Work Location: One location