Bookkeeper/Administrative Assistant

Bookkeeper/ Administrative Assistant:

Our company has an immediate opening for a full time Bookkeeper/Administrative Assistant. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized.

Bookkeeping Duties Incudes:

• Account Receivables
• Responsible for all monthly invoicing
• Submit Invoice online through customer’s systems
• Act as the point of contact for customer billing
• Process credit card payment
• Review new contract billing instruction
• Responsible for A/R collection
• Maintain Contract Balance
• Participate in internal and external project audits as required

• Purchasing
• Responsible for ordering, receiving and inventory merchandise
• Provide other accounting task as required
• Administrative Assistant
• Greet and welcome guest to the office upon arrival
• Organize and schedule meetings and appointments.
• Maintain contact lists.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order office supplies.
• Implement and monitor programs as directed by management, and see the programs through to completion
• Generate memos, emails and reports when appropriate
• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
• Maintain office supplies by checking inventory and order items
• Respond to questions and requests for information
• Answer incoming calls and assume other receptionist duties when needed
• Other duties as assigned

Skill Requirements:

• Associate’s degree in Accounting or 3+ years’ experience in Accounts Receivable
• Basic knowledge of accounting
• Experience in government invoicing
• Proficiency in QuickBooks, MS Office with expertise in Microsoft Word, PowerPoint and Excel
• Ability to analyze and revise operating practices to improve efficiency
• Independent worker and comfortable working in a fast-paced office environment
• Exceptional writing and communication skills
• Superior organization skills and dedication to completing projects in a timely manner
• Most be an US Citizen

Benefits:

• Health Benefits: Medical, Dental and Vision Insurance
• Paid Time Off: 10 Federal Holidays, 2 week vacation and 1 week sick leave
• Company Culture: We do not micromanage. You empowered to make decision.

Salary Range: 40k – 50K

Security Clearance: Candidate must be a US citizen and will be subject to a government security investigation to meet eligibility requirements for access to classified information if required at a later date.

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Preferred)

Experience:

• QuickBooks: 3 years (Preferred)
• Bookkeeping: 5 years (Preferred)

Setting:

• Other

Ergonomic Workspace:

• Yes

Financial Duties:

• Expense reports
• Processing payments
• Billing
• Purchasing

This Job Is:

• A job for which military experienced candidates are encouraged to apply
• A “Fair Chance” job (you or the employer follow Fair Chance hiring practices when performing background checks)
• A job for which all ages, including older job seekers, are encouraged to apply

Work Remotely:

• No

COVID-19 Precaution(s):

• Personal protective equipment provided or required
• Social distancing guidelines in place
• Sanitizing, disinfecting, or cleaning procedures in place