Bookkeeper

The Bookkeeper position is a part-time (5-10hr/month) subcontracted role to fulfill basic bookkeeping tasks at BHFH and to be an advisor to the Executive Director on matters of financial administration.

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The Bookkeeper will work under a contract to be reviewed at least annually.

Responsibilities to include:

• Meet with the Executive Director and/or volunteer Treasurer at least quarterly, and as needed, to check in on accuracy of monthly statements and transactions, review current systems, ask and answer questions, and discuss any possible improvements to our processes or systems.

• Monthly work to include

• Enter transactions into QuickBooks Online:

• Account activity other than checks written in-house

• Deposits other than those entered in-house

• Process payroll and 403b contributions

• Perform monthly reconciliations of three bank accounts and credit card accounts, and quarterly reconciliations of Fidelity money market account, NEYM Pooled Fund investment account, and Petty Cash account

• Help staff record any unusual transactions/activity (transferring funds between accounts, etc)

• Work on projects as needed, e.g. Chart of Accounts, 403b records, petty cash

• File financial documents

• Discuss opportunities for improving or streamlining BHFH’s existing financial and bookkeeping systems

• Assist with end-of-fiscal-year closing (Fiscal year ends on June 30) to support accountant’s preparation of annual financial statements and filing the IRS Form 990 and 990-T, in consultation with the accountant and director

• Prepare annual 1099/1096 forms; prepare financial reports for other filings, such as worker’s compensation insurance audit, as requested.

• Prepare reports for the board in consultation with the Executive Director and Treasurer

• Availability for occasional consultation with staff, board, or accountant on an as-needed basis.

Experience required:

• Thorough familiarity with QuickBooks Online

• Strong communication skills

• Familiarity and experience with non-profit finance

We expect the basic monthly tasks will take approximately 5-10 hours per month. The tasks may vary with the needs of the season, the year, and the availability of the Bookkeeper.

The Beacon Hill Friends House is a Quaker center for public programming and educational events, the home of Beacon Hill Friends Meeting, and a residential intentional community inspired by Quaker principles. It is located in downtown Boston, Massachusetts, and is a 501(c)(3) registered not-for-profit organization. www.bhfh.org.
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Job Types: Part-time, Contract

Pay: $40.00 - $60.00 per hour

Benefits:

• Flexible schedule

COVID-19 considerations:
Job will be fully-remote until it is safer to resume in-person work.

Experience:

• QuickBooks: 1 year (Preferred)
• Bookkeeping: 1 year (Preferred)

Full Time Opportunity:

• No

Company's website:

• bhfh.org

Work Remotely:

• Yes

COVID-19 Precaution(s):

• Remote interview process
• Social distancing guidelines in place
• Virtual meetings