Billing Specialist III - Headquarters

Job Summary

To be responsible for Billing, including reporting, reconciliation, billing submittals, and team training and development.

Essential Duties:

• Review rental/service billing worksheets submitted by Project Managers
• Verify equipment and hours being billed against our standard rates or per estimate/agreement with customer
• Approve billing worksheets, invoice and send to customer
• Upload invoices to portal [Maximo]
• Email invoices to customers per request
• Follow up with jobs in progress with various project managers
• Export invoices to accounting software [MAS90], audit, and submit for posting.
• Run and submit monthly aging report for DTE
• File invoices and originals in respective locations
• Run weekly, monthly billing reports to guarantee billing is complete and accurate
• Review, approve, and invoice Sales Orders
• Oversee and maintain all invoices and back up for all branches
• Track and maintain vendor specific rates in rate book
• Correspond with customers regarding invoice issues
• Correspond with project managers regarding billing and job issues
• Run DTE Error reports in MAXIMO
• Troubleshoot DTE Error files weekly and submit spreadsheet of requests to DTE BEAs for resolve
• Assist project managers in submitting billing worksheets accurately and in a timely manner
• Coordinate with other accounting personnel for monthly/quarterly/year end close outs
• Prepare for and attend monthly billing meetings

Required Knowledge:

• Knowledge in construction billing and accounting practices.
• Working knowledge of accounts receivables
• Active knowledge of the Windows environment
• Active knowledge of the Office Suite (Word, Excel, PowerPoint, Access)
• SCE billing process

Skills and Abilities:

• Ability to work fluidly and effectively with company’s departments as needed to resolve unspecified issues as they arise.
• Maintain a positive work environment
• Excellent communication skills (verbal, written)
• Excellent self-discipline skills
• Team work management skills
• Resourceful problem solving skills
• Perceptive in details
• Driven by goals and results to job completion
• Willing and able to take responsibility for the team (ownership)
• Ability to take initiative and advisement as necessary to fill potential gaps

Equipment Operated:
Office equipment (printer, copy machine, etc.)

Physical Requirements & Work Environment

• Requires remaining in the seated position for prolonged periods of time
• Requires lifting up 20lb
• Requires repetitive motion of hands
• Clarity of vision at 20 inches or less
• Must be able to fulfill essential job function in a consistent state of alertness and safe manner

Minimum Education and Experience:

• High School degree with 3 years of experience in accounting or college degree with 1 year of experience in accounting.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Work Location: One location