Billing-Purchasing Administrator

Job TitleBilling-Purchasing AdministratorJob Description SummaryDue to our clients requirement, this particular position requires employees to provide acceptable documentation showing full Covid-19 vaccination as per the CDC guidelines at the time of employment

Provides high level customer service in a large corporate environment for a global professional services firm client. The preferred candidate for the position should have a working knowledge of purchasing processes and systems.Job DescriptionESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• Place supply orders using Oracle procurement application.
• Maintain inventory par levels of core supplies.
• Responsible for stocking and organizing the central supply storage room.
• Monitor dedicated mailbox for fulfillment of client supply requests.
• Order non-core items and approved personal printer toners.
• Check all incoming orders against orders placed.
• Work with vendors regarding order status, confirmation times, and delivery issues.
• Report to vendors any discrepancies in orders received.
• Complete order form for all company-branded items, and provide proof to client for approval.
• Upon approval, place orders for all company-branded items.
• Use Oracle procurement application to track items ordered and approve for payment.
• Provide ordering, receiving, and invoice payment support for executive level clients.
• Provide support to Facilities Management for reconciliation of all facilities vendor services and subsequent invoice follow-up.
• Using Oracle procurement application, create annual purchase orders used for repeat services provided by vendors.
• Using Oracle procurement application, create variable spend purchase orders for non-recurring expenses.
• Regularly check all purchase orders for account balances and payment status on invoices.
• Track accruals on invoices and provide client with status.
• Update monthly receipting costs spreadsheet for review with client.
• Provide backup support for internal Xerox toner distribution.
• Other duties, as assigned.

JOB REQUIREMENTS & QUALIFICATIONS:

• Minimum of 1-3 years supply management experience.
• High school diploma or equivalent (GED)
• Experience with management of supply chain vendors and accounts payable process.
• Experience with procurement application tools a plus.
• Ability and motivation to learn new technologies quickly and with minimal support and guidance.
• Ability to carry and place objects weighing less than or equal to 50 pounds.
• Good communication / interpersonal skills.
• Excellent organizational and administrative skills.
• Proficient in Microsoft Office Suite and Internet applications.
• Excellent written and verbal communications skills.
• Must be attentive to detail, accurate, and able to prioritize multiple tasks in a high pressure, fast-paced environment.
• Highly motivated and able to work independently with minimum direction.

C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.