Benefits Specialist

Under the direction of the Assistant Vice President of Human Resources, NYC, the Benefit Specialist will provide daily support in the conceptualizing, planning, coordinating, and execution of all benefit-related endeavors. This role will also be the first point of contact for all employee benefit-related inquiries & matters while providing exceptional customer service.

FUNCTIONS:

• Provide overall support to the daily operations of the benefits program
• Conduct new-employee orientation presentations
• Assist in conceptualizing, planning, coordinating, and executing all benefit-related projects and endeavors
• Review, audit, and submit purchase requisitions to the Finance department to ensure benefit-related invoices are paid accurately and in a timely manner
• Document and maintain administrative procedures for benefit processes
• Comprehensively understand all benefit plans and provide outreach and customer service to employees
• Survey industry trends and make recommendations for changes to agency benefit suite on an ongoing basis
• Be familiar with compliance with applicable government regulations, including but not limited to the Affordable Care Act (ACA), the Employee Retirement Income Security Act (ERISA), related IRS regulations, and all other related federal legislation, while ensuring timeliness and accuracy of required reporting.
• Responsible for complying with rules and regulations governing access to Protected Health Information under HIPAA. Access protected Health Information is limited to the extent required to perform responsibilities herein, dictate the level of access, use, and disclosure of confidential information
• Perform other duties as requested by your immediate supervisor or the Agency’s C-Suite

HOURS PER WEEK: Non-Exempt

• Regular hours entail 9:00am - 5:00pm, Monday - Friday
• Must be flexible to meet agency needs
• Will travel outside regular work hours

• Bachelor’s degree with a minimum of three years of high volume administrative office business experience. Human resources and/or benefits experience preferred.
• Experience providing benefits support for not for profit agency preferred
• Demonstrated track record in developing and maintaining systems required
• Highly skilled in Microsoft Office, Google Suite, and working knowledge of web-based HRIS and benefit administration systems
• Excellent communication and organizational skills and ability to work in a flexible team context
• Ability to handle confidential material in a responsible manner
• Ability to travel to all agency locations and benefit-related conferences as required

PHYSICAL REQUIREMENTS:

• Ability to exert force equivalent to lifting up to approximately 10 pounds and/or occasionally exert force equivalent to lifting up to approximately 20 pounds
• Word processing: including responding to e-mails, composing letters, completing computerized documentation. This involves sitting at a computer for several hours a day
• Completing paperwork -such as copying and stapling
• Sitting for extended periods of time
• Ability to give and receive information through speaking and listening skills
• Able to travel between office locations